Explanation
Background: This ordinance authorizes the Director of Recreation and Parks to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC dba Elite Fire Services.
The Department of Recreation and Parks needs to ensure funding is available for the inspection, testing, and maintenance of its fire and safety alarm systems. This equipment is vital to life threatening situations.
The Department of Recreation and Parks entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services, PA007760, based upon the award of RFQ029573 for the inspection, testing, and maintenance of the Department’s fire and safety alarm systems on February 19, 2025, with services to be provided through March 31, 2026. It was recently learned that while Elite Fire Services, LLC dba Elite Fire Services is still in existence, the company has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services which operates under a different Federal Identification Number. Therefore, this Ordinance authorizes the assignment of all past, present and future business done by the Department of Recreation and Parks with Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
Pursuant to Columbus City Codes Section 329.09(a):
(1) The amount of additional funds to be expended under the modification: $0.00
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are needed.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Elite Fire Services, LLC dba Elite Fire Services was awarded an indefinite quantity agreement arising from RFQ029573 through March 31, 2026. Elite Fire Services, LLC dba Elite Fire Services has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services. This ordinance authorizes the Department of Recreation and Parks to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present, and future contract and agreements to Fire Protection Pros, LLC dba Elite Fire Services thereby allowing the Department of Recreation and Parks to pay any outstanding invoices and maintain uninterrupted maintenance and repair services to its fire and safety alarm systems.
(4) How the price for the additional goods or services which are the subject of the modification was determined: There are no changes to the costs bid for RFQ029573.
Contract Compliance: Fire Protection Pros, LLC dba Elite Fire Services, Federal Tax ID: 82-4840874, Vendor #054634
Fiscal Impact: No additional funds are requested at this time. A new RFQ, PA, and PO will be established for the new indefinite quantity agreement with Fire Protection Pros, LLC dba Elite Fire Services after this Ordinance has passed.
Emergency Designation: This ordinance is being submitted as an emergency to allow for the utilization of continued inspection, testing, and maintenance of the Department of Recreation and Parks fire and safety alarm systems, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Department of Recreation and Parks with Fire Protection Pros, LLC dba Elite Fire Services.
Title
To authorize the Director of the Recreation and Parks Department to modify all contracts and agreements with Elite Fire Services, LLC doing business as Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC doing business as Elite Fire Services due to company reorganization; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Recreation and Parks has a need to ensure funding is available for the inspection, testing, and maintenance of the Department’s fire and safety alarm systems; and
WHEREAS, the Department of Recreation and Parks previously entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services for the necessary inspection, testing, and maintenance of its fire and safety alarm systems; and
WHEREAS, this Ordinance authorizes the assignment of all past, present and future business done by the Department of Recreation and Parks with Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to allow for the continued use of fire extinguisher inspection, testing, and maintenance services, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Department of Recreation and Parks with Fire Protection Pros, LLC dba Elite Fire Services, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Director of Recreation and Parks, be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
SECTION 2. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.