Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to modify an existing contract with CGI Technologies and Solutions, Inc. to finalize the upgrade its PragmaCAD system.
This is an on-going project to update existing databases that drive Public Utilities’ mobile dispatching system from PragmaCad 6.7 to version 7. These updates will provide DPU with a more robust system with greater functionality. For example, the upgrade will provide DPU’s Field Services section with a mapping solution through HERE Maps, which will integrate with DPU’s existing ESRI GIS system.
On June 15, 2020, ordinance number 1164-2020 was passed by Columbus City Council. This ordinance authorized entering into contract with CGI Technologies and Solutions, Inc. for professional services associated with the PragmaCad system upgrade. The contract was first modified with the passage of ordinance 1466-2022, which extended the contract for one year and added $121,000.00 to the amount legislated in 1164-2020.
This ordinance authorizes adding $150,000.00 to the contract to continue the upgrade. Of this amount, $30,000 is for identified contract needs. The balance of $120,000.00 are contingency funds. It also extends the term for one additional year from the date of a confirmed purchase order by the City Auditor’s Office.
This ordinance also requests approval to undertake the above described actions in accordance with sole source procurement provisions of Section 329 of the Columbus City Codes. The sole source provision is being requested as it has been determined that CGI Technologies and Solutions, Inc. is the sole distributor of the software products associated with the PRAGMACAD Upgrade and does not utilize distributors or resellers to for its software products.
This ordinance also authorizes the extension of purchase orders PO231970 and PO336928 to coincide with the term of the purchase order that will be established following passage of this ordinance.
Finally, this ordinance authorizes the expenditure of up to $150,000.00 for the above-described purpose.
CONTRACT MODIFICATIONS
Original contract, Ord. 1164-2020 - $945,000.00
Modification #1, Ord. 1466-2022 - $121,000.00
Modification # 2, Ord. 1566-2023 - $150,000.00
Total: $1,216,000.00
FISCAL IMPACT
Funds for this project are available and budgeted in Utilities’ direct charge allocation of Technology’s Information Services Operating Budget.
CONTRACT COMPLIANCE
Vendor Name: CGI Technologies and Solutions, Inc.
DAX Vendor#: 009176
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify an existing contract with CGI Technologies and Solutions, Inc. for professional services for the upgrade of the Department of Public Utilities’ PragmaCAD mobile dispatching system accordance with the sole source provisions of the Columbus City Code; to extend purchase orders PO231970 and PO336928; and to authorize the expenditure of up to $150,000.00 from the Information Services Operating Budget. ($150,000.00).
Body
WHEREAS, on June 15, 2020, ordinance number 1164-2020 was passed by Columbus City Council authorizing entering into contract with CGI Technologies and Solutions, Inc. for professional services associated with DPU’s PragmaCad system upgrade; and
WHEREAS, the above-noted ordinance was modified by ordinance 1466-2022 with the addition of $121,000.00 to the contract and its extension for one year; and
WHEREAS, this ordinance authorizes a second modification with the addition of $150,000.00, of which $30,000 is for identified contract needs and $120,000.00 are contingency funds; and
WHEREAS, this ordinance also authorizes an extension of the modified contract for one year from the date of a confirmed purchase order; and
WHEREAS, this ordinance authorizes modifying the above-noted contract in accordance with sole source procurement provisions of Section 329 of the Columbus City Codes; and
WHEREAS, this ordinance authorizes the extension of purchase orders PO231970 and PO336928 to coincide with the term of the purchase order that will be established following passage of this ordinance.
WHEREAS, it is necessary in the usual daily operation of the Department of Technology to authorize the Director to modify an existing contract with CGI Technologies and Solutions, in accordance with the sole source provisions of the Columbus City Codes, on behalf of the Department of Public Utilities to finalize the upgrade of the PragmaCAD mobile dispatching system for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to modify and extend an existing contract with CGI Technologies and Solutions, Inc., on behalf of the Department of Public Utilities, to finalize the upgrade of its PragmaCAD mobile dispatching system for a term of one year from the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2. That the expenditure of up to $150,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 1566-2023EXP)
SECTION 3. That this modification is undertaken in accordance with sole source procurement provisions of Section 329 of the Columbus City Code.
SECTION 4. That purchase orders PO231970 and PO336928 are hereby extended to coincide with the term of the purchase order that will be established following passage of this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.