Background: This legislation authorizes the City Auditor to transfer $65,000.00 within the General Fund; authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk"), to establish a purchase order for hardware and software; and authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with CDW Government, LLC (CDW-G)
The Franklin County Municipal Court recently migrated away from the Municipal Court Clerk’s network ahead of the originally planned schedule due to the technical needs of the Municipal Court. To maintain current support and network capability, the Municipal Court Clerk requires hardware and software to be purchased from CDW-G to maintain uninterrupted connection between the Municipal Court and Municipal Court Clerk.
Bid Information: Universal Term Contract (UTC); Purchase Agreement Number: PA005936
Expiration Date: 6/30/2025.
CDW-G Contract Compliance Number: 36-3310735
Expiration Date: 3/12/2026
DAX Vendor Number: 007352
Fiscal Impact: Funds totaling $65,000.00 are available within the General Fund.
Emergency: There is an immediate need to purchase the hardware and software to maintain uninterrupted connection between the Municipal Court and Municipal Court Clerk.
Title
To authorize the City Auditor to transfer $65,000.00 within the General Fund; to authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk, to establish a purchase order for hardware and software; and to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with CDW Government, LLC; to authorize the expenditure of up to $65,000.00 from the General Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, the Municipal Court Clerk has a need to purchase hardware and software to meet the needs of the Municipal Court; and
WHEREAS, it is necessary to authorize the transfer of $65,000.00 within the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk, to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with CDW Government, LLC, for hardware and software, preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $65,000.00, or so much thereof as may be needed, within the General Fund per the account codes in the attachment to this legislation.
SECTION 2. That the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk, is authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with CDW Government, LLC for hardware and software.
SECTION 3. That the expenditure sum of $65,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds are hereby deemed appropriated, and expenditures authorized to carry out the purposes of this legislation and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.