Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a planned modification of an existing contract for Crane and Hoist Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on January 17, 2007 . The lowest responsive and responsible and best bidder was Brehob Corporation, of Indianapolis, Indiana. A contract with this entity was authorized by Ordinance No. 0371-2007, passed April, 9, 2007. The bid documents contemplated incremental funding of a multi-year contract. It is now proposed to modify the contract with Brehob Corporation to provide funds and continue services under the City's option.
C. Supplier: Brehob Corporation 35-1153806 (Expires 6-24-08)
D. Type of Business Enterprise: Corp.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of $
174,600.00 for FY 2007.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 148,610.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2007 $174,600
Title
To authorize the Director of Public Utilities to enter into a planned modification of the contract for Crane and Hoist Maintenance Services with Brehob Corporation for the Division of Sewerage and Drainage; and to authorize the expenditure of $148,610.00 from the Sewerage System Operating Fund. ($148,610.00)
Body
WHEREAS, Ordinance No. 0371-2007, passed April, 9, 2007, authorized the Director of Public Utilities to enter into contract with Brehob Corporation for the Division of Sewerage and Drainage; and,
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with Brehob Corporation in order to provide for continuation of Crane and hoist Maintenance Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a planned modification of Contract No. EL006942 with Brehob Corporation 1334 S. Meridian Street, Indianapolis, IN 46225, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $ 148,610.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL005610, as follows:
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object Level 3: 3396
Amount: $51,475.00
Southerly Wastewater Treatment Plant
OCA: 605063
Object Level 3: 3396
Amount: $51,595.00
Sewer Maintenance Operation Center
OCA: 605089
Object Level 3: 3396
Amount: $30,360.00
Compost
OCA: 605899
Object Level 3: 3396
Amount: $10,180.00
Treatment Engineering
OCA: 605378
Object Level 3: 3396
Amount: $5,000.00
Total Request: $148,610.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.