City of Columbus - File #: 0745-2006

• File #: 0745-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/6/2006
• In control: Recreation & Parks Committee
• On agenda: 5/1/2006
• Final action: 5/3/2006
• Title: To authorize and direct the Director of Recreation and Parks to enter into a contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006, to waive the necessary competitive bidding requirements, to authorize the expenditure of $22,000.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($22,000.00)

Date	Ver.	Action By	Action	Result
5/3/2006	1	MAYOR	Signed
5/3/2006	1	CITY CLERK	Attest
5/1/2006	1	Columbus City Council	Approved	Pass
5/1/2006	1	COUNCIL PRESIDENT	Signed
4/18/2006	1	Auditor Reviewer	Reviewed and Approved
4/18/2006	1	CITY AUDITOR	Reviewed and Approved
4/18/2006	1	Rec & Parks Drafter	Sent for Approval
4/18/2006	1	CITY ATTORNEY	Reviewed and Approved
4/18/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
4/17/2006	1	Rec & Parks Drafter	Sent for Approval
4/12/2006	1	Finance Reviewer	Reviewed and Approved
4/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2006	1	ODI DIRECTOR	Reviewed and Approved
4/7/2006	1	Rec & Parks Drafter	Sent for Approval
4/6/2006	1	Rec & Parks Drafter	Sent for Approval
4/6/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
4/6/2006	1	Rec & Parks Drafter	Sent for Approval
4/6/2006	1	EBOCO Reviewer	Reviewed and Approved

Explanation

Background:

This ordinance will enable the Director of Recreation and Parks to enter into a contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006.

A professional services agreement with Phoenx Theatre Circle, DE068311, exists to provide development services for the period of March to June 2006 for $8.000.00.  The new contract is for $22,000.00 bringing the total for Phoenix Theatre Circle in 2006 to $30,000.00.

Revenue from the camp and class fees will be collected and will offset this contract expense.

Due to the unique skills, abilities and teaching experience necessary, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with the Phoenix Theatre Circle.

Emergency action is requested so contract can be processed, funding is in place for necessary expenditures, and camps and classes will not be delayed.

Fiscal Impact:

$22,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into a contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006, to waive the necessary competitive bidding requirements, to authorize the expenditure of $22,000.00 from the Recreation and Parks Operating Fund, and to declare an emergency.  ($22,000.00)

Body

      WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006; and

      WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said agreement so that funding is in place for necessary expenditures and no camps or classes need to be delayed; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

      SECTION 1.   That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.

      SECTION 2.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2006.

      SECTION 3.   That the expenditure of $22,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund No. 285, Dept. 51-01, OCA Code 511535, and Object Level 3 No. 3346, to pay the cost thereof:

      SECTION 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.