Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city agencies, to establish a purchase order for the acquisition of voice/data wiring services and parts associated with a Universal Term Contract (UTC) established through the competitive bid process by the Purchasing Office, with the vendor Echo 24 Inc. for voice/data wiring service; (UTC- FL002553, BPCMP30FA) which expires 12/31/2009.
The Department of Technology provides data connectivity, voice/data wiring services and parts that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide voice/data wiring services and parts for various city agencies. Echo 24 will be providing voice/data wiring services and parts via the cat 5/6 voice/data wiring services and parts UTC contract with the City of Columbus.
The Echo 24 Universal Term Contract (UTC) is due to expire on December 31, 2009. In the event that the UTC contract is extended (extending the expiration date), this legislation will also allow for the extension of the associated purchase orders created by the passage of this ordinance, providing the ability to continue utilizing the associated funds in the event the projects are not completed.
EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; thus reducing interruption in services associated with the necessary services requested.
FISCAL IMPACT:
Funds for this service have been identified within the Department of Technology's Information Services Fund 2009 Budget to cover the cost. Prior to this ordinance, the Department of Technology on behalf of other agencies for years 2006, 2007 and 2008 had established purchase orders with Echo 24 Inc. totaling $119,730.00, $51,291.00, and $157,743.00 respectively, for voice/data cable wiring services and various connectivity projects.
CONTRACT COMPLIANCE NUMBERS:
Vendor Name: Echo 24 Inc. CC#/F.I.D.# 31-1753698 Expiration Date: 11/18/2010
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology and on behalf of various city agencies to establish a purchase order with Echo 24 Inc. for the acquisition of voice/data wiring services and parts associated with various connectivity projects; to authorize the expenditure of $16,100.00 from the Information Services Fund; and to declare an emergency. ($16,100.00)
Body
WHEREAS, the Department of Technology's provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to provide voice/data wiring services and parts for various city agencies, using a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office; and
WHEREAS, these services needed through the approval of this ordinance, consist of services associated with the installation of voice/data wiring services and parts; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order with Echo 24 Inc. for voice/data wiring services and parts associated with the various connectivity projects, to ensure that these projects for various city agencies are not delayed, thereby not endangering various city systems, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city agencies is hereby authorized to establish a purchase order for $16,100.00 with Echo 24 Inc. for voice/data wiring services and parts, associated with various connectivity projects from a pre-existing Universal Term Contract (UTC- FL002553 expires 12/31/2009).
SECTION 2: That the expenditure of $16,100.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $305.00 |Electricity
Dept./Div.:47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $1,940.00 |Water
Dept./Div.:47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $2,175.00 |Sewers and Drains
Dept./Div.:47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $580.00 |Stormwater
Dept./Div.:47-01| Fund: 514| Subfund: 265| OCA Code: 514265| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $2,500.00 |Transportation
Dept./Div.:47-01| Fund: 514| Subfund: 010| OCA Code: 440147| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $600.00 |Development
Dept./Div.:47-01| Fund: 514| Subfund: 010| OCA Code: 510147| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $1,000.00 |Recs and Parks
Dept./Div.:47-01| Fund: 514| Subfund: 010| OCA Code: 500147| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $2,000.00 |Health
Dept./Div.:47-02| Fund: 514| Subfund: 01| OCA Code: 470206| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $5,000.00 |Network
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.