Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for generator preventative maintenance and repair services on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Engine Energy and Automation LLC, CC# CC029041 renewal pending, Vendor# 029041 PA006893 - Generator PM & Repair - UTC expires 10/31/27.
Emergency action is requested so that maintenance and repair services can continue without delay to ensure an efficient delivery of valuable public service product.
Fiscal Impact: This ordinance authorizes an expenditure of $15,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for generator preventative maintenance services.
$95,469.69 (95.47% of the $100,000.00 the Fleet Management Division has already expended in 2026) has been spent since April 3, 2026.
$100,000.00 was expended in 2025 for generator preventative maintenance services.
$150,000.00 was expended in 2024 for generator preventative maintenance services.
Title
To authorize the Director of the Department of Finance and Management to establish various purchase orders for generator preventative maintenance and repair from Engine Energy and Automation LLC, on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $15,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, to authorize the Director of Finance and Management, on behalf of the Division of Fleet Management, to establish various purchase orders for generator preventative maintenance and repair services; and
WHEREAS, Engine Energy and Automation LLC successfully bid and was awarded Universal Term Contract PA006893 - Generator PM & Service, expires 10/31/27; and
WHEREAS, funding for this purchase is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, these services are necessary to maintain the reliability and operational readiness of the City’s emergency and backup power systems; and
WHEREAS, immediate authorization will allow preventative maintenance and necessary repairs to continue without delay, helping ensure that Fleet Management facilities and supporting operation remain functional during utility interruptions and emergency situations. Delaying authorization could postpone scheduled maintenance and repairs, increasing risk of generator failure during power outage or other emergency condition and potentially disrupting essential City operations, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for generator preventative maintenance and repair, as follows:
Engine Energy and Automation LLC, CC# CC029041, Vendor# 029041 PA006893 - Generator PM & Repair - expires 10/31/27
SECTION 2. That the expenditure of $15,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2966-2026 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.