Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Heritage Health Solutions, Inc. in the amount of $72,565.56 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City’s Request for Proposal includes: processing, negotiating, and auditing prisoner medical claims.
The specifications within the RFQ allows for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. The annual cost for the renewals will be based on a fee schedule established in the RFQ026068. This is the second (2) renewal.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, RFQ026068, opened on October 26, 2023. There were two responses received. One response was from CareWorks and the other was Heritage Health Solutions, Inc. The committee recommended Heritage Health Solutions, Inc as the vendor to award the contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE: CC 047074 Expires 11/6/2025
Emergency Designation: Emergency legislation is requested so that the Division of Police may renew said contract (the current contract expires on December 14, 2024) and therefore continue these vital and important services without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $72,565.56 from the 2024 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds were budgeted in the Division's 2024 General Fund Budget.
Title
To authorize the Director of Public Safety to enter into a contract with Heritage Health Solutions, Inc. for the Division of Police, for the purpose of processing, negotiating, and auditing prisoner medical claims; to authorize the expenditure of $72,565.56 from the General Fund, and to declare an emergency. ($72,565.56)
Body
WHEREAS, the City of Columbus Division of Police needs to enter into a contract with Heritage Health Solutions, Inc. for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2024 through December 14, 2025; and,
WHEREAS, funds are budgeted in the Division’s 2024 General Fund budget; and,
WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal RFQ026068, opened on October 26, 2023; and
WHEREAS, the committee recommended that Heritage Health Solutions, Inc. be awarded the contract, which can be renewed for two additional one year terms with an option for a third year; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to start the contract with Heritage Health Solutions, Inc, for prisoner medical claims processing to prevent an interruption in service, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with Heritage Health Solutions, Inc. for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $72,565.56 or so much thereof as may be needed, is hereby authorized in Fund 1000, object class 03 General Fund-Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.