Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric, Inc for the renovation of the emergency generator at Fire Station No. 24, 5185 Morse Road. Ordinance No. 0119-2009, passed February 9, 2009, authorized a contract for professional architectural/engineering services for the design of an appropriate generator for Fire Station No. 24. The current generator does not supply power to the life safety systems. A new generator will ensure the continued operation of Fire Station No. 24 during power outages. Power outages often occur during major events such as electrical and snow storms.
Formal bids were solicited and two companies submitted bids on September 8, 2009 as follows (0 MBE, 0 FBE):
Proline Electric $108,905.00
Affordable Choice Electric $127,147.00
The Office of Construction Management recommends the bid be awarded to the most responsive, responsible and best bidder, Proline Electric.
Emergency action is requested so that the fire station will remain in operation during power outages, thereby ensuring the best emergency services to the residents of Columbus.
Fiscal Impact: The amount of this contract is $108,905.00. The Division of Fire will provide funding for this project through the Safety Voted Bond Fund.
Proline Electric Contract Compliance No. 31-1487377 Expiration date November 25, 2010.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Proline Electric for the renovation of the emergency generator at Fire Station No. 24, to authorize the expenditure of $108,905.00 from the Safety Voted Bond Fund; and to declare an emergency. ($108,905.00)
Body
WHEREAS, it is necessary to renovate the emergency generator at Fire Station No. 24; and
WHEREAS, formal bids were solicited, and two companies responded; and
WHEREAS, Proline Electric is the most responsive, responsible, and best bidder to complete the renovation of the emergency generator; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Proline Electric for renovation of the emergency generator so that the fire station will remain in operation during power outages, ensuring the best emergency services to the residents of Columbus, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Proline Electric for the renovation of the emergency generator at Fire Station No. 24, 1585 Morse Road.
SECTION 2. That the expenditure of $108,905.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA: 644559
Object Level: 06
Object Level 3: 6620
Amount: $108,905.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.