Explanation
BACKGROUND: This ordinance authorizes the Department of Technology Director to modify and renew a contract with NetPro Computing, Inc., for maintenance and support for the Active Directory software. The Active Directory, associated with the Windows operating system, is a repository application which collects crucial information about the system's various resources, including its applications, files and printers. It allows managers to share and manage information on network resources and its users thus providing the ability for their most efficient use. It also provides the ability to manage security services for internal desktop users, remote dial-up users and external customers and helps to eliminate redundant management tasks. Without this software and support, the City will have less opportunity to manage and secure Windows user accounts, clients, servers, and applications and is less able to manage its network resources efficiently. The original contract, associated with purchase order EL005716, expires December 20, 2006, was executed with the option to renew each year on the expiration or anniversary date.
FISCAL IMPACT: During fiscal year 2005, the Department of Technology (DoT) encumbered $45,000.00, for the software and associated services with NetPro Computing, Inc., for the Active Directory application. Earlier this year, the department expended $19,837.50 for additional modules. Funding for this modification, in the amount of $10,650.00 is budgeted and available within the Department of Technology's Information Services budget; for a coverage period of twelve months, from December 20, 2006 through December 20, 2007.
CONTRACT COMPLIANCE: 860697648 Expires: 08/05/2008
Title
To authorize the Director of the Department of Technology to modify and renew a contract with NetPro Computing, Inc. for software maintenance and support, associated with the Active Directory application; to authorize the expenditure of $10,650.00 from the information services fund ($10,650.00)
Body
WHEREAS, this ordinance authorizes the Department of Technology Director to modify and renew a contract with NetPro Computing, Inc., for maintenance and support of an Active Directory software application, associated with Windows 2000 operating system; and
WHEREAS, the Active Directory is a repository which collects crucial information about the system's various resources, including its applications, files and printers; and
WHEREAS, the aforementioned function allows managers to share and manage information on network resources and its users thus providing the ability for their most efficient use; and
WHEREAS, the Active Directory also provides the ability to manage security services for internal desktop users, remote dial-up users and external customers and helps to eliminate redundant management tasks; and
WHEREAS, this expenditure of $10,650.00 is available and budgeted in the information services fund; and
WHEREAS, it is necessary to modify and renew an existing contract with NetPro Computing, Inc. for the maintenance and support to ensure ongoing support for routine and daily operational activities for the public safety, health and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Department of Technology Director is hereby authorized to modify and renew an existing contract with Netpro Computing, Inc., for maintenance and support associated with the Active Directory software application; related to Windows operating system.
Section 2: That the expenditure of $10,650.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02| Fund: 514|Subfund: 001| OCA Code: 472415| Obj. Level 1:03| Obj. Level 3:3369| Amount: $10,650.00.
Section 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.