Explanation
The purpose of this legislation authorizes the Director of Public Utilities to enter into a planned modification of an existing contract for Specialty Maintenance Crafts for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
The Director of Public Utilities opened formal bids on January 9, 2008. The lowest responsive and responsible and best bidder was Righter Co., Inc. of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 0391-2008, passed on March 31, 2008. The contract specification allow two annual extensions of the contract. This is the second and final extension. Ordinance 0552-2009 which passed May 11, 2009 authorized a planned modification to this original contract and established purchase order EL-009440.
SUPPLIER: Righter Company (31-0889208) Expires 4-7-11
FISCAL IMPACT: $310,000.00 is need for this modification. This ordinance is contingent on the passage of the 2010 operating budget.
$120,000.00 was spent in 2008
$170,000.00 has been certified in 2009
Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $310,000.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: Original contract was established based on formal bids and this modification is for additional funding for same services under the original scope of the contract.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Specialty Maintenance Crafts contract was based upon extension of prices in the current contract.
This legislation is being submitted as an emergency so that there is not any interruption in Specialty Maintenance Services at the wastewater treatment plants.
Title
To authorize the Director of Public Utilities to enter into a planned modification with Righter Company for Specialty Maintenance Crafts for the Division of Sewerage and Drainage; to authorize the expenditure of $310,000.00 from the Sewerage System Operating Fund; and to declare an emergency. ($310,000.00)
Body
WHEREAS, Ordinance No. 0391-2008, passed March 31, 2008, authorized the Director of Public Utilities to enter into contract for Specialty Maintenance Crafts with Righter Co., Inc. for the Division of Sewerage and Drainage; and,
WHEREAS, Ordinance No. 0552-2009, passed May 11, 2009 authorized the Director of Public Utilities to modify the existing contract with Righter Company in order to provide for continuation of Specialty Maintenance Crafts Services and established EL-009440, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to modify the existing contract so as not to interrupt services being performed at the wastewater treatment plants with Righter Company for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify EL-009440 with Righter Co., Inc., 2424 Harrison Rd. Columbus, OH 43204, for Specialty Maintenance Crafts Services in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the expenditure of $310,000.00 or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost thereof as follows:
JACKSON PIKE WASTEWATER TREATMENT PLANT
OCA: 605030
Object Level 3: 3374
Amount: $100,000.00
SOUTHERLY WASTEWATER TREATMENT PLANT
OCA: 605063
Object Level 3: 3374
Amount: $100,000.00
SEWER MAINTENANCE OPERATION CENTER
OCA: 605089
Object Level 3: 3374
Amount: $110,000.00
TOTAL REQUEST: $310,000.00
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.