Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Bomar Construction for the renovation of the ground floor in City Hall , 90 West Broad Street, commonly known as the Hall of Fame. In addition, this ordinance authorizes the Finance and Management Director to establish a purchase order with The John A. Becker Company from a previously established universal term contract to purchase the necessary lighting for this same area.
The Hall of Fame has not been renovated in more than thirty years and is antiquated. The current flooring contains asbestos and related hazardous materials, necessitating replacement. The Hall of Fame is not fully ADA accessible nor is it conducive to the safety of users. The renovation will include, but is not limited to, removal of the existing carpet and tile, installation of three new ADA ramps, flooring, and installation of new doors, trim and molding, electrical work, painting, installation of ceiling tile, energy-efficient lighting, and renovation of the existing marble work.
The original contract with Bomar Construction Company was formally bid (SA002546). The original contract term ran from August 1, 2007 through August 14, 2008. The contract was subsequently renewed by EL010217 for a term of March 8, 2010 to March 7, 2011. The necessary lighting will be purchased from The John A. Becker Company from a pre-established universal term contract (UTC), FL00783, expiration date November 20, 2010.
Emergency action is requested so that the work may begin as quickly as possible, allowing the Hall of Fame area to be reopened for better security in City Hall.
Fiscal Impact: This ordinance authorizes a total expenditure of $98,604.00. The total cost of the Bomar contract, including the original and all other renewals and modifications, is thereby increased to $213,689.00. This project was not funded in the 2010 Capital Improvement Budget, so to accommodate this expenditure, the 2010 Capital Improvements Budget is also amended to transfer funding from another lower priority project.
Bomar Construction Company Contract Compliance No. 31-1430310, expiration date January 15, 2011.
The John A. Becker Company Contract Compliance No. 31-0553243, expiration date August 13, 2011.
Title
To amend the 2010 Capital Improvements Budget; to authorize the City Auditor to transfer $98,604.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Bomar Construction for the renovation of a portion of the ground floor in City Hall, 90 West Broad Street; to authorize the Finance and Management Director to establish a purchase order with The John A. Becker Company for the necessary lighting; to authorize the expenditure of $98,604.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($98,604.00)
Body
WHEREAS, it is necessary to amend the 2010 Capital Improvement Budget and transfer cash between projects in the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to renovate a portion of the ground floor of City Hall, 90 West Broad, commonly known as the Hall of Fame; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contact on behalf the Facilities Management Division with Bomar Construction for the renovation of a portion of the ground floor at City Hall, so that needed renovations can be completed as soon a possible, thereby leading to a more secure pedestrian flow, improved accessibility, and a more aesthetically pleasing environment for visitors and workers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvement Budget is hereby amended as follows:
CIB Amount Revised CIB
City Hall South Elevator 570031-100124 (Councilmatic SIT Supported) $100,000 $1,396
City Hall Ground Floor 570031-100129 (Councilmatic SIT Supported) $0 $98,604
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvements Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 746 | Project Number 570031-100124 | Project Name - City Hall South Elevator | OCA Code: 763124 |OL3: 6620 | Amount $98,604.00
TO:
Dept/Div: 45-27| Fund: 746 | Project Number 570031-100129 | Project Name - City Hall Ground Floor | OCA Code: 763129 |OL3: 6620 | Amount $98,604.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with Bomar Construction for the renovation of the Hall of Fame, 90 West Broad Street.
SECTION 4. That the Finance and Management Director is hereby authorized to establish a purchase order with The John A. Becker Company for the purchase of the necessary lighting for the City Hall ground floor, 90 West Broad Street.
SECTION 5. That the expenditure of $98,604.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3 and SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570031-100129
OCA Code: 763129
Object Level: 06
Object Level 3: 6620
Amount $98,604.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.