Explanation
BACKGROUND: This ordinance authorizes the appropriation and expenditure of $1,146,000.00 from the Special Income Tax Fund in order to allow the Facilities Management Division to enter into eight separate lease agreements. The Public Safety Department, Police Division, wholly occupies five of these leased properties, sharing one with the Fire Division. One is wholly occupied by the Fire Division. The two remaining properties are occupied by Neighborhood Pride Centers.
The leases, with 2005 costs, are as follows (2006 costs could be slightly higher or lower, depending on negotiations):
Police Division 3042 McKinley Avenue $205,121 Police Strategic Response Bureau and community meeting center
Police Division 560 Nationwide Blvd $105,884 Precincts 1 and 16
Police Division 560 Nationwide Blvd $ 34,200 Warehouse Storage
Police Division $293,550 Office Space
Police Division 1250 Fairwood Avenue $396,443 Police Property Room, Police and Fire Dispatch Center, and Fire sleeping quarters.
Development 1186 West Broad Street $ 10,287 Neighborhood Pride Center
Development 310 Innis Avenue $ 8,853 Neighborhood Pride Center
Fire Division 2028 Williams Road $ 82,978 Warehouse and Office Space
$ 1,137,316
Not all of these leases may need to be renewed for a full year. It is the intention of the Facilties Management Division and the Police Division to move some operations into City-owned buildings as quickly as possible. It is possible that the City operations located within these buildings may need to be moved to other leased locations if the City and the lessor(s) cannot reach satisfactory agreement.
Emergency action is requested to provide funding to coincide with the beginning date for the lease renewals.
Fiscal Impact: This ordinance authorizes the expenditure of $1,146,00.00 for leases from the Special Income Tax Fund No. 430 in 2006. In 2005, the Facilities Management Division spent $1,137,315.75 from the Special Income Tax Fund to fund lease costs. In 2004, the Facilities Management Division spent $1,122,322.57 from the Special Income Tax Fund to fund lease costs.
Title
To appropriate $1,146,000.00 within the Special Income Tax Fund for the Facilities Management Division; to authorize the Finance and Management Director to renew or enter into eight lease agreements for the Facilties Management Division with various lessors for the lease of office and warehouse space for the Departments of Public Safety and Development; to authorize the expenditure of $1,146,000.00 from the Special Income Tax Fund; and to declare an emergency. ($1,146,000.00)
Body
WHEREAS, the Finance and Management Department, Facilities Management Division, has the responsibility for managing various leases for General Fund agencies, and
WHEREAS, funding for these leases for the Facilities Management Division, though not appropriated, are provided for within the Special Income Tax Fund for 2006, and
WHEREAS, the appropriation of funds for lease agreements from the Special Income Tax Fund is necessary, and
WHEREAS, the Departments of Public Safety and Development request the execution of these leases, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew or enter into eight lease agreements with various lessors in order to provide funding for office and warehouse space for the Departments of Public Safety and Development to coincide with the beginning of the lease terms, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $1,146,000.00, or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-07
Fund: 430
OCA Code: 430457
Object Level 1: 03
Object Level 3: 3301
Amount: $1,146,000.00
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Council.
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into contracts for the Facilities Management Division for the following lease needs. The chart indicates the current lessor, the current location, and the 2005 cost.
|
Lessor |
Division |
Address |
Purpose |
Amount |
Term |
3042 Trust Police 3042 McKinley Substation $205,121 04/01/2005 - 03/31/2006
Jaeger Commerce Park Police 560 Nationwide Substation $105,884 05/08/2005 - 05/07/2006
Jaeger Commerce Park Police 560 Nationwide Property Room $35,200 04/01/2005 - 03/31/2006
LVR, Inc. Police Offices $293,550 08/01/2005 - 07/31/2006
Dept. of Sewerage Police/Fire 1250 Fairwood Offices/Storage $396,443 01/01/2005 - 12/31/2005
Tom Zanetos Development 1186 W. Broad Neighbor. Pride $10,287 06/01/2005 - 05/31/2006
South Side Settlement Development 310 Innis Neighbor. Pride $8,853 06/01/2005 - 05/31/2006
Viking Properties Fire 2028 Williams Warehouse/Office $82,978 02/01/2005 - 01/31/2006
SECTION 4. That the expenditure of $1,146,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 430
OCA Code: 430457
Object Level 1: 03
Object Level 3: 3301
Amount: $1,146,000.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.