Explanation
BACKGROUND: Near the end of 2005, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, along with other applications necessary for daily operations. As part of the original purchase, authorized by ordinance 1934-2005, passed by Columbus City Council on November 21, 2005, the Department was provided options for support services. Along with those options, the original contract provided language that allow for contract modification and renewal contingent upon funding approval each year.
The result of this legislation is to authorize the Director of the Department of Technology to renew a contract for annual maintenance and support services with Unisys Corporation, from July 1, 2010 through June 30, 2011, as these services are associated with the Libra system. Also, this will be the fifth year for this type of service with Unisys.
FISCAL IMPACT: In 2006, the Department of Technology encumbered $46,561.00 for the first year of support services. In 2008, the Department encumbered a total of $81,426.46 for the coverage period of July 1, 2007 through June 30, 2008 and the coverage period of July 1, 2008 through June 30, 2009, for same services with Unisys Corporation. Funding for 2009 was in the amount of $49,018.44 for same services. The funding associated with this ordinance, in the amount of $50,988.84, is available within the 2010 Information Services Fund, for coverage period of July 1, 2010 to June 30, 2011. This will be the fifth year for this type of service, bringing the aggregate contract total, associated with maintenance and support for the Libra System purchased under Ordinance Number 1934-2005, to $227,994.74.
EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for continual support without interruption critical to daily operations.
CONTRACT COMPLIANCE NUMBER: 38-0387840 Expires: 03/18/2011
Title
To authorize the Director of the Department of Technology to renew a contract with Unisys Corporation for annual maintenance and support services; to authorize the expenditure of $50,988.84 from the Information Services Fund; and to declare an emergency. ($50,988.84)
Body
WHEREAS, the Department of Technology engaged in the purchase of new equipment, from Unisys Corporation, associated with mainframe servers (Libra system), which allow the Department to analyze; examine; integrate and process the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, and
WHEREAS, as part of the original purchase, authorized by ordinance 1934-2005, passed by Columbus City Council on November 21, 2005, the Department was provided options for support services. Along with those options, the original contract provided language that allow for contract modification and or renewal contingent upon funding approval each year; and
WHEREAS, the result of this legislation is to authorize the Director of the Department of Technology to renew a contract with Unisys Corporation, for annual maintenance and support services associated with the Libra system; and
WHEREAS, this is the fifth year for a support services contract for the Libra system, with a coverage period from July 1, 2010 to June 30, 2011; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately renew a maintenance and support contract to avoid service interruption, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract for annual maintenance and support services, with Unisys Corporation, related to operation of the Libra system, with a coverage period of July 1, 2010 through June 30, 2011, fifth year, in the amount of $50,988.84.
SECTION 2: That the expenditure of $50,988.84 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470202 | Object level one: 03| Object level three code: 3372| Amount: $15,130.32
Division: 47-02|Fund: 514|Subfund: 001|OCA: 470202| Object level one: 03| Object level three code: 3369| Amount: $35,858.52
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.