Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Good Home Maintenance Inc., for the renovation (Phase II) of the interior and exterior of Police Substation No. 1, 743 West Third Avenue. This building is a Police Division building, formerly used by SWAT, now occupied by Police Substation No. 1. Phase I and II were bid separately. Phase I authorized the renovation of the facility in a timely fashion, allowing the Police Division to move from leased space before the end of the lease. Phase II is to begin after the Police Division has relocated.
Ordinance 0650-2008, passed July 23, 2008, authorized architectural services for the design renovation of interior offices at 743 West Third Avenue. Ordinance 1558-2008, passed October 22, 2008, authorized (Phase I) the replacement of flooring, drywall repair and painting, caulking, replacement of the bathroom sink, countertop, locker repair and painting, replacement of the exterior door and minor landscaping. This modification is necessary to meet the operational needs of the Division of Police. This ordinance authorizes renovations of the existing single story stucco finish and metal stud framed building. The work includes carpentry, millwork, insulation, hollow metal doors and frames, wood doors, aluminum entrances, hardware, glazing, interior finishes, furniture, fixtures and equipment, lockers, HVAC systems, electrical communication and data systems.
Formal bids were solicited and nine companies submitted bids on December 10, 2008 as follows (1 ^FBE, 0 MBE)
Good Home Maintenance, Inc. $127,738.56
2 K General Company $129,250.00
Ultimax, Inc. $135,857.56
WB Republic Builders, LLC $146,057.56
Anderson & Noland Construction Co., Inc. $150,121.00
Righter Company, Inc. $150,553.56
Comprehensive Property Services $153,189.00
Setterlin $160,804.56
^Bomar Construction $164,803.56
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Good Home Maintenance, Inc.
EMERGENCY ACTION is requested so that needed renovations can be completed as soon as possible to meet the operational needs of the Division of Police, thereby providing necessary services to City residents.
Good Home Maintenance, Inc. Contract Compliance #31-4394115 Expiration date December 16, 2010.
FISCAL IMPACT: The Division of Police, Public Safety Department, budgeted $163,000 for this renovation. This ordinance authorizes an expenditure of $127,738.56 with Good Home Maintenance Inc., from the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Good Home Maintenance, Inc., for the renovation (Phase II) of the interior and exterior of Police Substation No. 1, 743 West Third Avenue; to authorize the expenditure of $127,738.56 from the Safety Voted Bond Fund; and to declare an emergency. ($127,738.56)
Body
WHEREAS, Ordinance 0650-2008, passed July 23, 2008, authorized architectural services for the design renovation of interior offices at 743 West Third Avenue. Ordinance 1558-2008, passed October 22, 2008, authorized the renovation (Phase I) of interior offices; and
WHEREAS, the renovation (Phase I) of interior offices allowed the Police Division to move from a leased facility to this building; and
WHEREAS, it is necessary to accomplish the renovation (Phase II) of the interior and exterior of Police Substation No. 1, 743 West Third Avenue; and
WHEREAS, Good Home Maintenance, Inc., is the most responsive, responsible, and best bidder to complete the renovation; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Good Home Maintenance, Inc. so that needed renovations can be completed as soon as possible to meet the operational needs of the Division of Police, thereby facilitating and preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Good Home Maintenance, Inc., for renovation (Phase II) of the interior and exterior of Police Substation No. 1, 743 West Third Avenue.
SECTION 2. That the expenditure of $127,738.56, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $127,738.56
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.