Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Quicklime with Carmeuse Lime Stone, Inc. The Division of Water is the sole user of Quicklime, used as a softening agent for potable water at all three City of Columbus Water Treatment Plants. The term of the proposed option contract would be approximately three years, expiring March 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 18, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007685). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Carmeuse Lime Stone, Inc., CC#001930 expires 1/3/2020, All Items, $1.00
Total Estimated Annual Expenditure: $5.4 million, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract will expire 3/31/18.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Quicklime with Carmeuse Lime Stone, Inc.; to authorize the expenditure of $1.00 from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Quicklime UTC will provide for the purchase of quicklime used as a softening agent for potable water at all three water treatment plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 18, 2018 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Quicklime with Carmeuse Lime Stone, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Quicklime in accordance with Request for Quotation RFQ007685 for a term of approximately three years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Carmeuse Lime Stone, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000841.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.