Explanation
BACKGROUND: This legislation will authorize the Board of Health to enter into a contract with Imprivata, Inc. for software services required to implement our new electronic medical record system for the period of February 1, 2026, through January 31, 2029, in an amount not to exceed $165,903.00.
Columbus Public Health (CPH) is in the process of implementing a new electronic medical record system and this service will provide a single sign-on solution for user access for enhanced security.
OSU Wexner Medical Center, the project management team responsible for the Epic implementation, requires this vendor to integrate enterprise single-sign on solution technology. CPH is requesting the competitive bidding provisions outlined in Chapter 329.18 of the Columbus City Code be waived.
Imprivata, Inc., contract compliance certificate is #CC-054298.
FISCAL IMPACT: Funds for this contract are available and budgeted in the Health Department Grant fund.
EMERGENCY: Emergency legislation is requested to provide immediate funding for this critical component of the transition to our new electronic medical record software system. Proper security access to health records meets legal compliance for data access.
Title
To authorize the Board of Health to enter into a contract with Imprivata, Inc., for software services for the period of February 1, 2026, through January 31, 2029, in an amount not to exceed $165,903.00; to authorize the expenditure of $165,903.00 from the Health Department Grant fund; to waive competitive bidding requirements; and to declare an emergency. ($165,903.00)
Body
WHEREAS, it is necessary to authorize the Board of Health on behalf of the Columbus Public Health Department, to enter into a contract with Imprivata, Inc. for a single sign-on solution for user access with the new electronic medical record's system; and
WHEREAS, the contract period is February 1, 2026, through January 31, 2029; and
WHEREAS, it is in the best interest of the Columbus Public Health Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, due to a critical operation of transitioning electronic medical record software systems it is immediately necessary to authorize the Board to enter into a contract with Imprivata, Inc. for the preservation of the public health, safety and welfare by ensuring continuity of care and preservation of data security; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Imprivata, Inc. for the period of February 1, 2026, through January 31, 2029, in an amount not to exceed $165,903.00.
SECTION 2. That to pay the cost of said contract, the expenditure of $165,903.00 is hereby authorized from the Health Department Grants Fund, Fund No. 2251, Department No. 50, Division 5001, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Council finds it is in the best interest of the city to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned purchase.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.