Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the Municipal Court Building Renovation - Phase 1C Elevator Modernization project.
This renovation project will include the modernization of all public passenger elevators No. 1-8, private passenger elevators No. 9 and 10, and the service/freight elevator No. 11. The service/freight elevator modernization will require the acquisition of a new elevator machine/car. All the other elevators will be refurbished and put back into service without the necessity to replace the entire car. Furthermore, this modernization project will include bringing all elevators and related systems up to current elevator code. It should be noted that an additional stop for the high rise elevators will be added on the sixth floor to provide more efficient flow of people moving throughout the building.
Formal bids were solicited and two bids were received on March 29, 2017 as follows (0 FBE, 0 MBE):
2K General $5,684,226.00
R.W. Setterlin Building Company $6,123,660.00
The Office of Construction Management recommends the bid award be made to the lowest, most responsive and responsible bidder, 2K General Company.
Emergency legislation is requested so the elevator modernization can begin without delay to meet the operational needs of the Municipal Court Building.
2K General Contract Compliance No. 31-1653018, expiration date March 13, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $5,684,226.00 from the Construction Management Capital Improvement Fund with 2K General Company for the renovation and modernization of elevators at the Municipal Court Building. The Office of Construction Management budgeted $6,000,000.00 in the capital fund for these improvements.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with 2K General Company for elevator renovation and modernization at the Municipal Court Building; to authorize the expenditure of $5,684,226.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($5,684,226.00)
Body
WHEREAS, the Municipal Court Building, located at 375 South High Street, is in need of elevator renovations, and
WHEREAS, the Office of Construction Management solicited formal competitive bids for elevator modernization at the Municipal Court Building Renovation, 375 South High Street; and
WHEREAS, 2K General Company was deemed the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with 2K General Company for the modernization of the elevators at the Municipal Court Building, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with 2K General Company for the renovation and modernization of the elevator system at the Municipal Court Building.
SECTION 2. That the expenditure of $5,684,226.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund in Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.