Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc. (GPD Group), for the Roadway Improvements - Livingston Avenue - Front to Fourth project.
Ordinance 1662-2014 authorized the Director of Public Service to waive bidding and enter into contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue - Front to Fourth project. That project involves the preparation of detailed design plans for roadway improvements to Livingston Avenue and West Fulton Street from the western leg of Front Street to Oscar Alley, east of Fourth Street.
Ordinance 1844-2015 authorized the Director of Public Service to modify the contract with GPD Associates in the amount of up to $1,000,000.00 for the Roadway Improvements - Livingston Avenue Phase C - Fifth Street to Kennedy Drive project. This modification was necessary to include work requested and funded by Nationwide Children’s Hospital.
This ordinance will authorize the Director of Public Service to modify the contract with GPD Associates in the amount of up to $242,769.00 for the Roadway Improvements - Livingston Avenue Phase A- Front Street to High Street portion of the contract. This is a planned modification to add funds to complete the original scope of work. This portion of the work is a joint project between the Department of Public Service and the Department of Public Utilities.
Original contract amount $1,000,000.00 (Ordinance 1662-2014, EL016338)
Modification number 1 $1,000,000.00 (Ordinance 1844-2015, EL017376)
Modification number 2 $242,769.00 (This ordinance)
Total amount of the contract $2,242,769.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns & Dehaven, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Glaus, Pyle, Schomer, Burns & Dehaven, Inc., is 34-1134715 and Expires 5/28/17.
3. FISCAL IMPACT:
Funding for the Department of Public Service portion of this contract in the amount of $185,000.00 is budgeted in the 2015 C.I.B. and available within the Streets and Highways G.O. Bond Fund 704. Funding for the Department of Public Utilities in the amount of $57,769.00 is available within the Water G.O. Bond Fund 606. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for design work for this project and pedestrian improvements for at the earliest possible time.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Water Bonds Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc., for the Roadway Improvements - Livingston Avenue - Front to Fourth project; to authorize the expenditure of up to $242,769.00 from the Streets and Highways Bonds Fund for the Department of Public Service and the Water Bonds Fund for the Department of Public Utilities; and to declare an emergency. ($242,769.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract with Glaus, Pyle, Schomer, Burns & Dehaving, Inc. for the design of the Roadway Improvements - Livingston Avenue - Front to Fourth project; and
WHEREAS, this was a planned modification and is a continuation of existing work being performed; and
WHEREAS, an RFP solicitation effort for this work would not be practical or cost effective to the City; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to authorize the Director to modify the contract and provide funding for these engineering services in order to provide project design services for pedestrian and travelling public improvements at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
606 / 690479-100000 / Security Enhancements / $600,000 / $542,231 / -$57,769
606 / 690236-100109 / Livingston Ave. Ph. B. WL Imp’s / $0 / $57,769 / +$57,679
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Water G.O. Bonds Fund, No. 606, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690479-100000 / Security Enhancements / 06-6600 / 606236 / $57,769.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690236-100109 / Livingston Ave. Ph. B. WL Imp’s / 06-6600 / 606404 / $57,679.00
SECTION 3. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Glaus, Pyle, Schomer, Burns & Dehaven, Inc, 1801 Watermark Drive, Suite 150, Columbus, OH, 43215, for engineering services associated with the Roadway Improvements - Livingston Avenue - Front to Fourth project.
SECTION 4. That the expenditure of $185,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction, and the expenditure of $57,769.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Water G.O. Bonds Fund for the Department of Public Utilities, Dept-Div. 60-09 as follows:
Fund / Project / OCA Code / Object Level 3 / Amount
704 / 530161-100158 / Roadway Improvements - Livingston Avenue-Front to Fourth / 06-6682 / 761158 / $185,000.00
606 / 690236-100109/ Livingston Ave. Ph. B. WL Imp’s / 06-6677 / 606404 / $57,769.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.