Explanation
BACKGROUND: For the option to purchase High Skid Concrete Pavement Marking Tape for the Transportation Division, Department of Public Service. The term of the proposed option contracts would be through April 30, 2009 with the option to renew for one additional year, if mutually agreed. The Purchasing Office opened formal bids on May 4, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001977). Seven 7 bids were solicited (MAJ:7); two (MAJ:2) bids were received.
Items 13-17 and 19, 21, and 22 will not be awarded as bidders did not meet the specifications. Item 35 will not be awarded as no bid was received.
The Purchasing Office is recommending award of two contracts to the overall lowest, responsive, responsible and best bidders:
3M Company, CC#410417775, Exp:6/1/07- Items: 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 18, 20, 23, 24, and 25. Estimated annual expenditure $54,400.00
Flint Trading Inc., CC#561736552, Exp:9/6/08 - Items 3, 4, 29, 30, 31, 32, 33, and 34. Estimated Annual Expenditure $38,800.00
Total Estimated Annual Expenditure: $93,200.00.
These Companies are not debarred according to the Federal Government Excluded Parties listing and are not listed on the State Auditor Findings for Recovery database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase High Skid Concrete Pavement Marking Tape with Flint Trading Inc. and 3M Company to authorize the expenditure of two dollars to establish 2 contracts from the Universal Term Contracts Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 4, 2006 and received two responses, and
WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure pavement marking material is supplied without interruption to new and existing street and roadway projects that serve to direct and maintain traffic flow on city streets and roadways, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two contracts for an option to purchase High Skid Concrete Pavement Marking Tape, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase High Skid Concrete Pavement Marking Tape in accordance with Solicitation # SA001977:
3M Company, Items: 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 18, 20, 23, 24, and 25. Amount $1.00.
Flint Trading Inc., Items 3, 4, 29, 30, 31, 32, 33, and 34. Amount $1.00.
SECTION 2. That the expenditure of $2.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.