Explanation
BACKGROUND:
Need: To authorize and direct the Director of Finance and Management, to enter into contract with Coplogic, Inc. for the purchase of an Online Reporting System for the Division of Police. This system will reduce manpower hours in Patrol by instituting alternative report taking for citizens and not having officers respond to misdemeanor crime reports. Citizens will be able to report misdemeanor crimes via a secure internet connection and receive an email confirming their report information. The Division of Police will administer all information and handle accordingly to the established directives for the Division of Police.
Bid Information: Internet research shows that most on-line reporting products are services and not a product that can be purchased and modified as needed. Coplogic is a product that the Division of Police can purchase, can modify to our needs and the Division will own. Most products of this nature offer a service only and the Division of Police data would be sent to another party for processing. This system allows the Division of Police to administer it and own our data and it will not be sent out of the Division's network. In addition, this product is proven to work in the law enforcement environment and Motorola is the Division of Police's provider of records management system and this product has been integrated successfully with prior Motorola records management systems. Coplogic, Inc. is the only manufacturer and distributor of this unique Online Reporting System; therefore this contract will be entered into in accordance with the sole source procurement provisions.
Negotiations were conducted with the company to obtain the best possible pricing for the City of Columbus Division of Police. The contract with Coplogic, Inc. will cost $27,000.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 20-1089872, expires 07/13/2009
FISCAL IMPACT - $27,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.
Title
To authorize and direct the Director of Finance and Management, to enter into contract with Coplogic, Inc. for the purchase of Online Reporting System in accordance with the Sole Source procurement; to authorize the expenditure of $27,000.00 from the Law Enforcement Contraband Seizure Fund. ($27,000.00)
Body
WHEREAS, the City of Columbus Division of Police needs to purchase an Online Reporting System in order to institute alternative report system for the citizens of Columbus; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, be and is hereby authorized and directed to enter into contract with Coplogic, Inc. for the purchase of an Online Reporting System for the Division of Police.
SECTION 2. That the expenditure of $27,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT: 30-03 | FUND: 219 | OBJ LEV 1: 02 | OBJ LEV 3: 2224 | OCA: 301838
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.