Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management to modify and extend contract CT-18276 with Maximus Systems, Inc., for the annual license renewal of the FleetAnywhere application for the Public Service Department, Fleet Management Division. The original contract provided language allowing modifications and extensions. At the same time, the original contract was created in accordance with sole source provisions of the Columbus City Codes.
The FleetAnywhere application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division. FleetAnywhere gives the Fleet Management Division the ability to provide accountability with tracking an unlimited number of city-owned fleet equipment such as refuse trucks, fire apparatus, composts graders and various on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.
FISCAL IMPACT: Expenditure for the FleetAnywhere application in 2004 was $63,130.00 and $69,436.50 in fiscal year 2005. Funding is budgeted and available within the 2006 Department of Technology information services fund, for the coverage period from July 1, 2006 through June 30, 2007.
CONTRACT COMPLIANCE: 541000588 Expiration: 1-23-2007
Title
To authorize the Director of the Department of Finance and Management to modify and extend the contract with Maximus Inc. for the annual license renewal from the Department of Technology information services fund on behalf of Public Service Department, Fleet Management Division; to authorize the expenditure of $70,000.00 ($70,000.00).
Body
WHEREAS, ordinance 644-97 passed March 17 1997 authorized a contract for support services from Peregrine, Inc., which sold the proprietary business software FleetAnywhere to Maximus Inc., and
WHEREAS, the Finance Department has modified the original contract to reflect the name change and the Federal identification number change from 95-3778812 (Peregrine Inc.) to 54-1000588 (Maximus Inc.) in order to reflect the sale, and
WHEREAS, the original contract provided language allowing modifications and extensions. At the same time, the original contract was created in accordance with sole source provisions of the Columbus City Codes, and
WHEREAS, this legislation is to authorize the Director of Finance and Management to modify and extend contract CT-18276 with Maximus Systems, Inc., for the annual license renewal on behalf of Public Service Department, Fleet Management Division for FleetAnywhere, utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division, and
WHEREAS, funding was budgeted and is available within the information services fund for the period of July 1, 2006 through June 30, 2007, and
WHEREAS, the city has a need to modify and extend a contract with Maximus, Inc. for the FleetAnywhere system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management be and is hereby authorized to modify and extend CT-18276 for the annual license renewal from Maximus, Inc. related to the operation of the FleetAnywhere system.
SECTION 2: That the expenditure of $70,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div: 47-01|Fund: 514 |Subfund: 013|OCA Code: 514013|Obj. Level One:03|Obj. Level Three: 3369|Amount: $70,000.00
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.