Explanation
On February 20, 2008, the Department of Public Utilities received and opened four bids for janitorial services for the Division of Power and Water. The lowest, responsive, and responsible bid was Mid-American Cleaning Contractors at $433,222.15. The Division of Power and Water would like to enter into a one year contract with Mid-American Cleaning Contractors. Contract specifications allow for two one year extensions. The Contract Compliance Number for Mid-American Cleaning Contractors is 34-1673766 and expires on September 19, 2008. The vendor does not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as the current janitorial contract will expire April 12, 2008, and the division needs to have a new contract in place by then.
FISCAL IMPACT: The Division of Power and Water has allocated $281,000.00 for janitorial services in the 2008 Budget. Water Works Operating Fund 600 expenditures will be reprioritized in order to cover the deficit.
Title
To authorize the Public Utilities Director to enter into a one-year contract with Mid-American Cleaning Contractors for janitorial services for the Division of Power and Water, to authorize the expenditure of $433,222.15 from Water Systems Operating Fund, and to declare an emergency. ($433,222.15)
Body
WHEREAS, the Department of Public Utilities received and opened four bids on solicitation number SA002797 on February 20, 2008, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Mid-American Cleaning Contractors and,
WHEREAS, contract terms comply with the responsible wage provisions of Columbus City Code and allow for two one year extensions of the contract, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to enter into a one-year contract, for janitorial services at the Division of Power and Water as the current janitorial contract will expire April 12, 2008, and the division needs to have a new contract in place by then, and for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to enter into one-year contract with Mid-American Cleaning Contractors for janitorial services at the Division of Power and Water, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the expenditure of $433,222.15, or so much thereof as may be needed, is hereby authorized to be expended from:
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602755 | Object Level Three 3396 $322,082.29
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602482 | Object Level Three 3396 $34,301.74
Division 60-09 | Water Works Operating Fund 600 | OCA Code 602540 | Object Level Three 3396 $33,853.36
Division 60-09 | Water Works Operating Fund 600 | OCA Code 603001 | Object Level Three 3396 $42,984.76
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.