City of Columbus - File #: 0768-2011

• File #: 0768-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 6/27/2011
• Final action: 6/28/2011
• Title: To authorize and direct the Municipal Court Clerk to enter into a contract with Apelles, LLC for the provision of collection services; to authorize an expenditure up to $105,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($105,000.00)

Date	Ver.	Action By	Action	Result
6/28/2011	1	MAYOR	Signed
6/28/2011	1	CITY CLERK	Attest
6/27/2011	1	Columbus City Council	Approved	Pass
6/27/2011	1	COUNCIL PRESIDENT	Signed
6/17/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/16/2011	1	Auditor Reviewer	Reviewed and Approved
6/16/2011	1	CITY AUDITOR	Reviewed and Approved
6/16/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/16/2011	1	CITY ATTORNEY	Reviewed and Approved
6/15/2011	1	ODI DIRECTOR	Reviewed and Approved
6/15/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/14/2011	1	Finance Reviewer	Reviewed and Approved
6/14/2011	1	Finance Reviewer	Reviewed and Approved
6/14/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/14/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/14/2011	1	EBOCO Reviewer	Sent for Approval
6/13/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/13/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
6/13/2011	1	MuniCrtClerk Drafter	Sent for Approval
6/13/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background:  

This ordinance authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the second  year of a three year contract, with three consecutive one year renewal options with Apelles, LLC for collection services for the Clerk's Office.

The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24 and ORC 2335.19; thereby, negating any costs to the City of Columbus for this service.    

Bid Information:

On May 27, 2010 a formal bid process for one or more collection services was conducted through SA003606, in accordance with Columbus City Codes, Chapter 329.  Proposals were received by twelve vendors. The proposals were reviewed by an evaluation committee of three.  In agreement with the committee, the Municipal Court Clerk awarded a contract to Apelles, LLC.

Contracts:

Ordinance 1058-2010; EL010685: $90,000.00

1^st Contract Modification: Ordinance 0768-2011; $105,000.00

Contract Compliance Number:  41-2104380

Expiration: 6/30/2012

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Emergency:  Emergency declaration is requested for the continuity of the collection services.

Fiscal Impact:   Funds totaling $105,000.00 are available in the Municipal Court Clerk collection fund budget.

Title

To authorize and direct the Municipal Court Clerk to enter into a contract with Apelles, LLC for the provision of collection services; to authorize an expenditure up to $105,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($105,000.00)

Body

Whereas, it is necessary to enter into the second year of the contract with Apelles, LLC to collect the accounts receivables for the Municipal Court Clerk; and

Whereas, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contract for the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Franklin County Municipal Court is hereby authorized and directed to enter into the second year of the contract with Apelles, LLC for the provision of the collection services for Municipal Court Clerk's Office.

Section 2.  That the expenditure of $105,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Collection Fund,  fund 295, subfund 02, department 2601, oca 261295, object level one 03, object level three - 3336  to contract with Apelles, LLC.

Section 3.  That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.