Explanation
BACKGROUND: This ordinance authorizes the appropriation of $2,390,040.36 in the Health Department Grants Fund for fiscal year 2011. This is the annual appropriation ordinance for Health Department Grants that allows for the continued operations of the various grant programs the Health Department provided in 2010. Additionally, this ordinance authorizes the transfer of $21,185.84 of appropriation authority within the Health Department Grants Fund to properly align Object Level One appropriations with Grantor approved budget revisions and projected expenses.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: These grant projects are funded through Federal, State, and County grant awards. Some grant projects collect fees and some are subsidized by donations.
Title
To make appropriation for the twelve months ending December 31, 2011, for the Health Department Grants Fund, to the Department of Health, in various projects and object level ones, for the continued operations of grant programs; to authorize the City Auditor to make transfers as may be necessary; and to declare an emergency. ($2,390,040.36)
Body
WHEREAS, the matter herein provided for constitutes an emergency in that it is immediately necessary to appropriate funds for the Health Department's grant programs for the 12 months beginning January 1, 2011 and ending December 31, 2011; and
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the monies in the fund known as the Health Department Grants Fund, Fund No. 251, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2011, there be and hereby are appropriated to the Dpartment of Health, Department No. 50-01, for the Object Level Ones for which the corporation has to provide the following sums for use during the 12 months ending December 31, 2011:
TB Prevention, Control & Skin Testing
Object
OCA Grant No. Level 1 Purpose Amount
507104 507104 01 Personal Services $ 75,000.00
507104 507104 02 Materials-Operation & Maint. $ 30,000.00
Total for Grant No. 507104 $ 105,000.00
State Health Subsidy
Object
OCA Grant No. Level 1 Purpose Amount
500066 508001 01 Personal Services $ 17,500.00
Total for Grant No. 508001 $ 17,500.00
Ohio Childhood Auto Safety Program
Object
OCA Grant No. Level 1 Purpose Amount
503045 508040 02 Materials-Operation & Maint. $ 8,500.00
Total for Grant No. 508040 $ 8,500.00
CEPAC Program
Object
OCA Grant No. Level 1 Purpose Amount
502963 508052 01 Personal Services $ 60,660.00
Total for Grant No. 508052 $ 60,660.00
Family Ties Program
Object
OCA Grant No. Level 1 Purpose Amount
508132 508132 01 Personal Services $ 225,000.00
508132 508132 03 Services-Operation & Maint. $ 600.00
Total for Grant No. 508132 $ 225,600.00
Project LOVE - Franklin County
Object
OCA Grant No. Level 1 Purpose Amount
501063 501063 01 Personal Services $ 9,128.00
501063 501063 03 Services-Operation & Maint. $ 2,500.00
Total for Grant No. 501063 $ 11,628.00
Performance Management Capacity Project
Object
OCA Grant No. Level 1 Purpose Amount
501066 501066 01 Personal Services $ 49,936.36
501066 501066 02 Materials-Operation & Maint. $ 1,500.00
501066 501066 03 Services-Operation & Maint. $ 30,000.00
Total for Grant No. 501066 $ 81,436.36
2011 Creating Healthy Communities Grant
Object
OCA Grant No. Level 1 Purpose Amount
501109 501109 01 Personal Services $ 147,355.00
501109 501109 02 Materials-Operation & Maint. $ 185.00
501109 501109 03 Services-Operation & Maint. $ 2,460.00
Total for Grant No. 501109 $ 150,000.00
2011 Franklin County Children's Services Intake & Investigations
Object
OCA Grant No. Level 1 Purpose Amount
501110 501110 01 Personal Services $ 208,864.00
501110 501110 03 Services-Operation & Maint. $ 6,000.00
Total for Grant No. 501110 $ 214,864.00
Immunization Action Plan
Object
OCA Grant No. Level 1 Purpose Amount
501112 501112 01 Personal Services $ 412,600.00
501112 501112 02 Materials-Operation & Maint. $ 15,552.00
501112 501112 03 Services-Operation & Maint. $ 8,300.00
Total for Grant No. 501112 $ 436,452.00
STD Control Grant
Object
OCA Grant No. Level 1 Purpose Amount
501113 501113 01 Personal Services $ 312,000.00
501113 501113 02 Materials-Operation & Maint. $ 31,000.00
501113 501113 03 Services-Operation & Maint. $ 31,400.00
Total for Grant No. 501113 $ 374,400.00
Federal HIV Prevention Grant
Object
OCA Grant No. Level 1 Purpose Amount
501114 501114 01 Personal Services $ 441,000.00
501114 501114 02 Materials-Operation & Maint. $ 26,725.00
501114 501114 03 Services-Operation & Maint. $ 236,275.00
Total for Grant No. 501114 $ 704,000.00
TOTAL AMOUNT APPROPRIATED $ 2,390,040.36
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $21,185.84 within the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50-01, as follows:
Transfers within the 2008 Metropolitan Medical Response Grant No. 509051
TRANSFERS FROM:
Object
OCA Grant No. Level 1 Purpose Amount
509051 509051 02 Materials-Operation & Maint. $ 406.00
TRANSFERS TO:
Object
OCA Grant No. Level 1 Purpose Amount
509051 509051 03 Services-Operations & Maint. $ 406.00
Transfers within the 2009 Metropolitan Medical Response Grant No. 501047
TRANSFERS FROM:
Object
OCA Grant No. Level 1 Purpose Amount
501047 501047 01 Personal Services $ 991.00
501047 501047 03 Services-Operation & Maint. $ 7,108.57
TRANSFERS TO:
Object
OCA Grant No. Level 1 Purpose Amount
501047 501047 02 Materials-Operations & Maint. $ 8,099.57
Transfers within the 2011 Public Health Emergency Preparedness Grant No. 501055
TRANSFERS FROM:
Object
OCA Grant No. Level 1 Purpose Amount
501055 501055 01 Personal Services $ 7,530.00
TRANSFERS TO:
Object
OCA Grant No. Level 1 Purpose Amount
501055 501055 03 Services-Operations & Maint. $ 7,530.00
Transfers within the 2010 Creating Health Communities Grant No. 509092
TRANSFERS FROM:
Object
OCA Grant No. Level 1 Purpose Amount
509092 509092 02 Materials-Operation & Maint. $ 1,041.73
509092 509092 03 Services-Operations & Maint. $ 4,108.54
TRANSFERS TO:
Object
OCA Grant No. Level 1 Purpose Amount
509092 509092 01 Personal Services $ 736.61
509092 509092 05 Other Expenditures $ 4,413.66
SECTION 3. That the monies appropriated in the foregoing Section 1 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 4. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management.
SECTION 5. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each sub-department's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and sub-department, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 3 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $25,000.00, or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance and Management, the City Auditor, and the Chairman of the Committee of Finance.
SECTION 6. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.