Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Blue Apple Technologies, LLC for the purchase of Splunk software maintenance and support services for a total cost of $111,133.66.
The Department of Technology uses Splunk software for continuous monitoring of computer systems for security and operational information and events, for after-the-fact investigation of computer system events and to meet compliance requirements for system auditing.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Splunk software maintenance and support services contract. The project was formally advertised on the Vendor Services from March 4, 2024, to April 2, 2024. The city received six (6) responses on April 2, 2024. The responding firms were:
Company Name Bid Amount City/State Majority/ODI Certification
|
Blue Apple Technologies LLC |
$111,133.66 |
Westerville, OH |
MBE |
|
Brown Enterprise Solutions |
$138,430.99 |
Dublin, OH |
MBE |
|
vPrime Tech |
$143,940.17 |
Avon, CT |
Majority |
|
American Business Solutions |
$147,040.00 |
Lewis Center, OH |
MBE |
|
Kambrian Corporation |
$225,130.86 |
La Puente, CA |
MBE |
|
PY Concepts |
$488,750.00 |
Boerne, TX |
MBE |
Award is to be made to Blue Apple Technologies, LLC as the lowest responsive and responsible and best bidder for their bid of $111,133.66.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Blue Apple Technologies, LLC.
The term of this agreement shall be from July 21, 2024, to July 20, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for four additional one-year terms.
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $111,133.66.
EMERGENCY DESIGNATION
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE
Vendor Name: Blue Apple Technologies, LLC
Vendor Acct. #: 001102 (MBE)
CC-001102; Expiration Date 7/16/2025
MBE-001102; Expiration Date 6/30/2024
Title
To authorize the Director of the Department of Technology to enter into a contract with Blue Apple Technologies, LLC for the purchase of Splunk software maintenance and support services and to authorize the expenditure of $111,133.66 from the Department of Technology, Information Services Operating fund, and to declare an emergency. ($111,133.66)
Body
WHEREAS, the Department of Technology has a need for Splunk software maintenance and support services; and
WHEREAS, the Department of Technology uses Splunk software for centralized collection and monitoring of computer system audit logs supporting the detection and after-the-fact investigation of security events and to meet related compliance requirements; and
WHEREAS, DoT solicited bids via RFQ027063 for the purchase of the above-described software support. and award is to be made to Blue Apple Technologies, LLC as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Blue Apple Technologies, LLC for the purchase of Splunk software maintenance and support services at a cost of $111,133.66; and
WHEREAS, the term of this agreement shall be from July 21, 2024, to July 20, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for four additional one-year terms; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director renew the contract with Blue Apple Technologies, LLC for the purchase of Splunk software maintenance and support; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into contract with Blue Apple Technologies, LLC in order to provide funding for Splunk software maintenance and support services to ensure no service interruption, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Blue Apple Technologies, LLC for the purchase of Splunk software maintenance and support at a cost of $111,133.66, for a one (1) year term, starting on July 21, 2024, and ending July 20, 2025.
SECTION 2. That the expenditure of $111,133.66, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 1324-2024 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.