Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., in the amount of $146,165.00 for the renovation of the roof at 1393 East Broad Street. The current roof is approximately twenty years old and has been decaying. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The building is currently leased to the Columbus Compact Association. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.
Formal proposals were solicited on May 5, 2005. Three firms submitted proposals on May 19, 2005 as follows: (0 MBE, 0 FBE).
Field & Associates, Inc. $146,165.00
General Maintenance and Engineering Co. $167,993.00
K & W Roofing, Inc. $223,437.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Field & Associates, Inc. Contract Compliance Number 31-0516698, exp. 09/28/2007.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: The Facilities Management Division budgeted $150,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $146,165.00. Of this total, $122,451.30 will come from the Facilities Management Capital Improvement Fund. The remaining $23,713.70 will come from the General Permanent Improvement Fund. The lessee located at 1393 East Broad Street contributes $15,000.00 annually, in addition to rent, to said fund for costs and expenses relative to maintenance and repair of the property.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., for the renovation of the roof at 1393 East Broad Street, to authorize the appropriation of $23,713.70 from the unappropriated balance of the General Permanent Improvement Fund, to authorize the expenditure of $122,451.30 from the Facilities Management Capital Improvement Fund, to authorize the expenditure of $23,713.70 from the General Permanent Improvement Fund, and to declare an emergency. ($146,165.00)
Body
WHEREAS, the roof at 1393 East Broad Street is in disrepair and in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Field & Associates, Inc. as the most responsive and responsible bid, and
WHEREAS, it is neccessary to appropriate money from the General Permanent Improvement Fund in order to pay for said engineering services; and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Public Service Director to enter into contract with Field & Associates, Inc. for a roof renovation at 1393 East Broad Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Field & Associates, Inc. for the renovation of the roof at 1393 East Broad Street.
SECTION 2. That from the unallocated monies in the General Permanent Improvment Fund (Fund 748), and from any and all sources unallocated for any other purpose during the fiscal year ending December 31, 2004, the sum of $23,713.70 be and hereby is appropriated to the Public Service Department, Facilities Management Division 5907, OCA Code 590701, Project 590701 Object Level One - 06, Object Level Three - 6601.
SECTION 3. That the expenditure of $146,165.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $122,451.30
Division: 59-07
Fund: 748
Project: 590701
OCA Code: 590701
Object Level 1: 06
Object Level 3: 6601
Amount: $23,713.70
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.