Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installation - Hocking St and Hanover St project and to provide payment for construction, construction administration and inspection services.
This contract includes the following improvements at the intersections of Hocking Street at US33 and Hanover Street at US33: At Hocking Street, the eastbound left turn lane on Long Street will be widened to a double left turn lane; at Hanover Street, the eastbound left turn on Long Street will be removed; the section of Hanover Street between Long Street and Spring Street will be converted to one-way southbound; Hocking Street and Hanover Street will be restriped between Spring Street and Nationwide Boulevard; both Hanover Street at Long Street and Hanover Street at Spring Street will be signalized; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 6, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Two bids were received on June 3, 2021, (both majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction $1,406,163.73 Columbus, OH MAJ
Danbert, Inc. $1,477,641.87 Plain City, OH MAJ
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $1,406,163.73. The amount of construction administration and inspection services will be $140,616.37. The total legislated amount is $1,546,780.10.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction Company is CC006056 and expires 6/8/23.
3. PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
There is a reimbursable budgeted expense of $1,000,000.00 for this project within the Transportation Grant Fund, Fund 7763, Grant No. TBD (Hocking Street at Hanover Road CC15Y/CC16Y). Funds will need to be appropriated.
The remaining balance of $546,780.10 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the traveling public.
Title
To appropriate funds within the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company for the Signal Installation - Hocking St and Hanover St project; to authorize the expenditure of up to $1,546,780.10 from the Streets and Highways Bond Fund and the Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,546,780.10)
Body
WHEREAS, the Department of Public Service is engaged in the Signal Installation - Hocking St and Hanover St project; and
WHEREAS, the work for this project consists of improvements at the intersections of Hocking Street and Hanover Street at US33 including converting Hanover to one-way southbound between Long Street and Spring Street, widening the eastbound left turn lane on Long at Hocking and Hanover, removing the eastbound left turn on Long, restriping Hocking and Hanover between Spring and Nationwide Boulevard, signalizing Hanover at Long and Spring; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Signal Installation - Hocking St and Hanover St project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signal Installation - Hocking St and Hanover St project for construction expense along with construction administration and inspection services; and
WHEREAS, Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in Fund 7763 (Transportation Grants Fund), and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $1,000,000.00 is appropriated upon receipt of an executed grant agreement in Fund 7763 (Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant No. to be determined by Auditor (Hocking Street at Hanover Road CC15Y/CC16Y), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, OH 43219, for the Signal Installation - Hocking St and Hanover St project in the amount of up to $1,406,163.73 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $140,616.37.
SECTION 3. That the expenditure of $546,780.10, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P540007-100067 (Signal Installation - Hocking St and Hanover St), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant No. TBD (Hocking Street at Hanover Road CC15Y/CC16Y), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.