Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with the Kenmore Construction Company, Inc. for the Fulton/Mound/Noble Combined Sewer Rehabilitation project and to authorize the transfer within and expenditure of $4,215,329.84 in funds from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage.
The work for which proposals are invited consists of all labor and materials for the repair and rehabilitation of approximately 5,166 LF of 48-inch diameter and 1,118 LF of 24-inch diameter brick sewer along Fulton, Mound, and Noble streets utilizing the Cured-In-Place Pipe (CIPP) process; rehabilitation of approximately 3 brick manholes; replacement of frame and cover on 2 brick manholes; cleaning of the sewers, pre and post videos, confirmation of the status of service laterals and their reinstatement, bypass pumping; construction of approximately 28 LF of 48-inch diameter combination sewer, 444 LF of 42-inch diameter, 887 LF of 36-inch diameter, 268 LF of 30-inch diameter, 1,716 LF of 8-inch through 18-inch diameter storm sewer, manholes, and curb inlets; construction of approximately 746 LF of 8-inch diameter sanitary sewer and manholes; construction of approximately 777 LF of 8-inch and 76 LF of 6-inch diameter water main together with valves and fire hydrants; roadway improvements involving construction of ADA accessibility curb ramps, curb and sidewalk; pavement restoration, maintenance of traffic, and other such work as may be necessary to complete the contract in accordance with the plans (CC-15613) and specifications.
The project timeline is 540 days from the issuance of the Notice of Commencement and the Notice to Proceed.
B. Procurement Information: The Division advertised for Competitive Bid on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened and reviewed the responding proposals on November 9, 2011 from the following companies:
Name C.C. No. Expires City/State Status
Kenmore Construction Co., Inc. 34-0802152 08/03/2013 Akron, Ohio MAJ
Complete General Construction Co. 31-4366382 11/01/2013 Columbus, Ohio MAJ
Elite Excavating Co. of Ohio, Inc. 20-1643186 04/06/2012 Ontario, Ohio MAJ
George J. Igel & Co., Inc. 31-4214570 02/22/2013 Columbus, Ohio MAJ
Trucco Construction Co., Inc. 31-1293605 07/22/2012 Delaware, Ohio MAJ
These bids were reviewed and ranked and after careful consideration, the committee recommended that Kenmore Construction Co., Inc. be selected to provide the construction services for the Fulton / Mound/Noble Combined Sewer Rehabilitation Project.
The Engineer's construction cost estimate was: $7,157,397.60
C. Contract Compliance No.: 34-0802152 | Expires: 08/03/2013 | MAJ
D. Emergency Designation: Emergency designation is requested at this time. It is imperative that this project is completed with the allocated 540 days. The timely completion of this project impacts the anticipated start date for the Ohio Department of Transportation's (ODOT) start date. It is being planned for the third quarter of 2013, October to be conservative. Missing the contract deadline could potentially lead to contract modifications and monetary claims by the contractor.
2. FISCAL IMPACT:
A. Fiscal Impact: This ordinance authorizes the Director of Public Utilities to transfer within and expend $4,215,329.84 from the Sanitary Sewer General Obligation Bond Fund, Fund 664for the Fulton/Mound/Noble Combined Sewer Rehabilitation project and to amend the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Kenmore Construction Company, Inc. for the Fulton/Mound/Noble Combined Sewer Rehabilitation project and to authorize the transfer within and expenditure of $4,215,329.84 in funds from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage; to amend the 2011 Capital Improvements Budget for the Division of Sewerage and Drainage; and to declare an emergency. ($4,215,329.84)
Body
WHEREAS, five (5) bids were submitted for the Fulton/Mound/Noble Combined Sewer Rehabilitation project and the responding proposals were opened and reviewed on November 9, 2011 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into to a construction contract with Kenmore Construction Company, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $4,215,329.84 for Fulton/Mound/Noble Combined Sewer Rehabilitation project from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Kenmore Construction Company, Inc., for the Fulton/Mound/Noble Combined Sewer Rehabilitation project. The timely completion of this project impacts the anticipated start date for the Ohio Department of Transportation's (ODOT) start date, which is necessary to allow for the proper operation of the City's sanitary system, as well as, for the preservation of the public peace, health, property, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and is hereby, authorized to enter into construction contract with Kenmore Construction Company, Inc., 700 Home Avenue, Akron, Ohio 44310 in connection with the Fulton/Mound/Noble Combined Sewer Rehabilitation project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $4,215,329.84 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650704-100001 | OSIS Augment Sewer, Henry St | 647041 | -$4,215,329.84
To:
Project No. | Project Name | OCA Code | Change
650695-100000 | Fulton/Mound/Noble Combined Sewer Rehab | 650695 | +$4,215,329.84
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $4,215,329.84 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | 650695-100000 | 650965 | Object Level Three 6630:
Project No. | Project Name | OCA Code | Change
650695-100000 | Fulton/Mound/Noble Combined Sewer Rehab | 650695 | +$4,215,329.84
Section 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650704-100001 | OSIS Augment Sewer, Henry St | $5,297,163 | $1,081,833 | (-$4,215,330)
650695-100000 | Fulton/Mound/Noble Combined Sewer Rehab | $0 | $4,215,330 | (+$4,215,330)
Section 5. That said construction company, Kenmore Construction Company, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.