Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into an agreement with 360Water, Inc. for Software Support and Maintenance of the 360Water Program. The contract amount being authorized by this ordinance is $30,000.00.
360Water provides customized water and wastewater online training involving aspects of operations and maintenance for every plant in the Department of Public Utilities (DPU). They maintain several hundred courses for DPU on their servers and constantly updates them as DPUs equipment and processes change. They are an approved provider for Ohio Environmental Protection Agency (EPA) contact hours, allowing DPUs employees to meet continuing education requirements for the operator certifications. In addition to providing the Ohio EPA contact hour courses, they provide monthly reports to the Ohio EPA, minimizing administrative work for City staff. 360Water has been providing, updating, and maintaining these online trainings for DPUs staff for the last ten years. They also provide support and maintenance for this software program.
360Water, Inc. is the sole developer of the software and will provide all licenses, support, and maintenance required to keep the system up to date. This contract will be in effect from August 1, 2025 up to and including July 31, 2026. This contract will not automatically renew. Renewal of this contract is subject to mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
Principal Parties:
360Water, Inc.
965 West Third Ave.
Columbus, Ohio 43212
Laura Tegethoff, (614) 288-6567
Contract Compliance Number: 005822
Contract Compliance Expiration Date: February 13, 2027
Fiscal Impact: $30,000.00 is budgeted and available from within the Public Utilities Operating Funds to meet the financial obligations of this contract.
$30,000.00 was spent in 2024
$25,000.00 was spent in 2023
Title
To authorize the Director of Public Utilities to enter into a contract with 360Water, Inc. for Software Support and Maintenance of the 360Water Program; to authorize the reimbursement of expenses incurred prior to the creation of a purchase order from and including August 1, 2025; and to authorize the expenditure of $30,000.00 split between the Water, Sanitary Sewer, and Stormwater Operating Funds. ($30,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract with 360Water, Inc. for Software Support and Maintenance of the 360Water Program; and
WHEREAS, the Department of Public Utilities utilizes the 360Water software programs by 360Water, Inc., the sole developer of this software; and
WHEREAS, it is necessary to authorize the expenditure of $30,000.00 from the Public Utilities Operating Fund, split among the Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities in that it is necessary to authorize the Director to enter into a contract with 360Water, Inc. for Software Support and Maintenance of the 360Water Program; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with 360Water, Inc. for Software Support and Maintenance of the 360Water Program pursuant to the sole source provisions of Columbus City Codes Chapter 329, and that the reimbursement of expenses incurred prior to the creation of the purchase order from an including August 1, 2025 are hereby authorized.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the purpose stated in Section 1, the expenditure of $30,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.