Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a maintenance contract with General Temperature Control, Inc. in the amount of $4,000.00; to encumber funds with the Division of Design and Construction for additional HVAC and related building repairs for Inspection Services located at 1800 East 17th Avenue.
These additional funds are necessary to provide for costs of labor and materials to repair the hot water tank, replacing boiler recirculation pump, repairing the pump end of the air compressor located in garage of said facility and any other repairs before the contract expires.
Bids were solicited in 2008 for HVAC maintenance and repair service and a contract was awarded to General Temperature Control, Inc. for equipment at their facility at 1800 East 17th Avenue. Purchase Order EE005790 was established for $11,800 for the first year of a possible three (3) year contract effective through February 28, 2009.
The contract was extended on May 15, 2009 for the second year of a three (3) year contract effective through February 28, 2010
The contracted was then extended on May 03, 2010 for the third year of a (3) year contract effective through February 28, 2011 for $11,800.
This ordinance is necessary to increase the dollar amount for the third year of the contract by $4,000.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against General Temperature Control, Inc.
2. CONTRACT COMPLIANCE
General Temperature Control's Contract Compliance Number is 31-1201236 and expires 03/12/12
3. FISCAL IMPACT
Funding is available in Construction Inspection Fund 518 for this expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to make funding available for these necessary repairs at the earliest possible time.
Title
To authorize the Director of Public Service to modify the maintenance contract with General Temperature Control, Inc. for maintenance and repairs on equipment at 1800 East 17th Avenue by increasing contract amount by $4,000.00 within the Construction Inspection Fund.
Body
WHEREAS, the Department of Public Service, Division of Design and Construction, solicited bids in 2008 for HVAC maintenance and repair service and a contract was awarded to General Temperature Control, Inc. for equipment at their facility at 1800 East 17th Avenue. Purchase Order EE005790 was established for $11,800 to cover the first year of a possible three (3) year contract effective through February 28, 2009 ; and
WHEREAS, on May 15, 2009 the Department of Public Service, Division of Design and Construction, extended the contract with General Temperature Control, Inc. for the second of a possible three (3) year contract effective through February 28, 2010 on ED039059 for $11,800; and
WHEREAS, on May 03, 2010 the Department of Public Service, Division of Design and Construction, extended the contract with General Temperature Control, Inc. for the third of a possible three (3) year contract effective through February 28, 2011 on ED041269 for $11,800; and
WHEREAS, the Department of Public Service, Division of Design and Construction, has a need to increase funding due to unanticipated, emergency HVAC and related maintenance and repair services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this modification should occur immediately to insure funds are available for necessary repair services, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is authorized to modify and increase a contract with General Temperature Control, Inc., 970 West Walnut Street, Columbus, OH, 43110 for the purpose of increasing the funding authorized for this contract.
SECTION 2. That for the purpose of establishing funds for General Temperature Control, Inc., the expenditure of up to an additional $4,000 from the Department of Public Service, Division No. 59-12, Fund No. 518 Construction Inspection, OCA Code 591450, Object Level Three 3372 is hereby authorized.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.