Explanation
1. BACKGROUND
The Division of Sewerage and Drainage has an existing contract with Evans, Mechwart, Hambleton & Tilton, Inc. (EMH&T) for the design of the River South Roadway Improvements - Phase 2 Project. The Division of Sewerage and Drainage was the contracting agent for this project, but the project design includes roadway elements which were funded by the Department of Public Service in the contract legislation. This legislation authorizes the Director of Public Service to modify and increase this contract.
The purpose of this project is to reconstruct 0.21 miles of Front Street between Mound Street and Rich Street; reconstruct 0.20 miles of Rich Street between Civic Center Drive and High Street; reconstruct 0.23 miles of Main Street between Second Street and High Street; and widen and resurface 0.11 miles of Main Street between Second Street and Civic Center Drive. Improvements within the project limits include upgraded sidewalks with pedestrian crossing upgrades at intersections, landscaping, storm sewers, water lines, street lighting, and traffic control devices.
A contract modification is necessary to include engineering services during construction and the cost of miscellaneous additional scope changes through the contract completion date, estimated to be October 2011. Engineering related services during construction are covered in Task A17 of the Design Contract but additional funds will be needed. It is necessary to modify the existing design contract with EMH&T because they have the knowledge from the development of the drawings to address future design issues that arise on site during construction.
The City received up to five million dollars of OPWC funding and five and a half million dollars of ARRA funding in 2009. Because of this funding, it was necessary to change the design drawings to ODOT format, provide environmental documentation, submit design exceptions, and to hold several meetings with ODOT. These activities were not included in the original contract and depleted base contract and contingency funds.
0.43 miles of an approximate 14 foot wide sidewalk will be added or reconstructed in this project on the east and west sides of Front Street. 0.42 miles of an approximate 17 foot wide sidewalk will be added or reconstructed in this project on the north and south sides of Rich Street. 0.58 miles of an approximate 17 foot wide sidewalk will be added or reconstructed in this project on the north and south sides of Main Street. 60 ADA ramps will be added or reconstructed in this project. There are 4 bus stops and transit routes within the limits of this project.
This project complies with the recommendation of the Pedestrian Thoroughfare Plan, as the Division of Mobility Options reviewed walk widths for anticipated future activity.
Pedestrian generators and destinations impacting the proposed project include the Supreme Court House, Franklin County Court House, Lazarus Building, Front and Rich Street City Parking Garage, Columbia Gas Building, Bicentennial Building, Scioto Mile Park and other buildings within the Central Ohio Business District.
Environmental "Green" materials or processes associated with this project include 20 bioretention basins along Rich Street and 23 bioretention basins along Main Street.
The original contract amount for this project was $1,935,175.16, the amount of this, the first modification to the contract, is $56,392.80. The total contract amount including this modification is $1,991,567.96
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
EMH&T's contract compliance number is 310685594 and expires 9/21/11.
3. Fiscal Impact
Monies in the amount of $56,392.80 to pay for these costs are available within the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction, due to cancellation of encumbrances from completed projects. These funds will be transferred the the Fed-State Highway Engineering Fund where they will be expended from the RiverSouth Phase 2 Grant. The Department of Recreation and Parks will be invoiced and provide reimbursement to the Division of Design and Construction in the amount of $6,392.80 for their share of this modification, through an internal payment.
4. Emergency Justification
This project has been identified as a Federal stimulus package project. This modification is necessary to maintain the city's ability to fulfill the project scheduling requirements of the stimulus funding.
Title
To authorize Director of Public Service to execute a professional engineering services contract modification with EMH&T, in connection with the River South Roadway Improvements - Phase 2 Project; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the transfer of this cash to the Fed-State Highway Engineering Fund; to authorize the appropriation and expenditure of $56,392.80 from the Fed-State Highway Engineering Fund; to amend the 2009 Capital Improvements Budget; and to declare an emergency. ($56,392.80)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the River South Roadway Improvements - Phase 2 Project; and
WHEREAS, the purpose of this project is to reconstruct 0.21 miles of Front Street between Mound Street and Rich Street; reconstruct 0.20 miles of Rich Street between Civic Center Drive and High Street; reconstruct 0.23 miles of Main Street between Second Street and High Street and widen and resurface 0.11 miles of Main Street between Second Street and Civic Center; and
WHEREAS, improvements contemplated by this project include upgraded sidewalks with pedestrian crossing upgrades at intersections, landscaping, storm sewers, water lines, street lighting, and traffic control devises; and
WHEREAS, City Auditor's Contract No. EL008182 was authorized by Ordinance No. 0539-2008, passed June 9, 2008, executed June 12, 2008 and approved by the City Attorney on June 19, 2008; and
WHEREAS, this legislation authorizes the first modification to this contract in the amount of $56,392.80 which is necessary to include engineering services during construction and the cost of miscellaneous additional scope changes through the contract completion date estimated to be October 2011; and
WHEREAS, the Division of Design and construction will provide funding in the amount of $56,392.80; invoice the Department of Recreation and Parks and be reimbursed through an internal payment by the Department of Recreation and Parks in the amount of $6,392.80 for their portion of the design for festival lighting; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this project has been designated a Federal Stimulus Package project and it is immediately necessary to authorize the expenditure of the additional funds, required to complete design and provide engineering services during construction, to maintain the project schedule, thereby preserving the Federal funds and preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008182 with EMH&T at 5500 New Albany Road, Columbus, Ohio 43054 in an amount not to exceed $56,392.80, to include engineering services during construction and the cost of miscellaneous additional scope changes through the contract completion date.
Section 2. That the expenditure of $56,392.80 be authorized to fund this modification as follows:
Dept-Div 59-12
Division of Design and Construction
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598093-200000 / River South Phase 2 / 06-6682 / 598093 / $56,392.80
Section 3. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended due to encumbrance cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530161-100000 / Roadway Improvements / $1,243,077.00 (Carryover) / $142,830.00 (Carryover) / $1,385,907.00 (Carryover)
Section 4. That the 2009 Capital Improvements Budget established within ordinance 0806-2009 be and hereby is amended to provide sufficient authority for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530161-100000 / Roadway Improvements / $1,385,907.00 (Carryover) / ($56,393.00) (Carryover) / $1,329,514.00 (Carryover)
704 / 530161-100049 / Roadway Improvements - River South Roadway Improvements - Phase 2 / $0.00 (Carryover) / $56,393.00 (Carryover) / $56,393.00 (Carryover)
Section 5. That the Transfer of cash and appropriation within Streets and Highways G.O. Bonds Fund be authorized as follows:
From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $56,392.80
To
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100049 / Roadway Improvements - River South Roadway Improvements - Phase 2 / 10-5501 / 746149 / $56,392.80
Section 6. That the Transfer of monies between the following funds be authorized as follows:
Transfer from:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code
704 / 530161-100049 / Roadway Improvements - River South Roadway Improvements - Phase 2 / 10-5501 / 746149 / $56,392.80
Transfer To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598093-200000 / River South Phase 2 / 80-0886 / 598093 / $56,392.80
Section 7. That the sum of $56,392.80 be and hereby is appropriated from the unappropriated balance of Fund 765, the Fed-State Highway Engineering Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598093-200000 / River South Phase 2 / 06-6600 / 598093 / $56,392.80
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.