Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a contract agreement with Lucity, Inc. for a work order management system. The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012. The modification to that agreement will extend the term of professional services for an additional year, from December 1, 2013 to November 30, 2014. Additional time is needed to complete the scope of work outlined in the original agreement, as the time needed is greater than originally anticipated. This ordinance will also authorize the extension and expenditure of any unspent balance on purchase order EL013745 ($244,055.69 as of October 29, 2013), as well as Auditor Certificate No. AC034273.
FISCAL IMPACT:
No additional funding is being requested via this ordinance.
EMERGENCY DESIGNATION:
Emergency action is requested to ensure that the needed services are not delayed; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; and to ensure no service interruptions.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Lucity, Inc. C.C#/F.I.D# : 48 - 1234072 Expiration Date: 09/14/2014
Title
To authorize the Director of the Department of Technology, to modify a contract agreement with Lucity, Inc. to extend the term for an additional year for a work order management system; to authorize the extension and expenditure of any unspent balances on the Auditor's certificate and a previously certified purchase order; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Technology has a need to modify a contract agreement with Lucity, Inc. for a work order management system; and
WHEREAS, the original contractual agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012; and
WHEREAS, the modification to that agreement will extend the term of professional services for an additional year, from December 1, 2013 to November 30, 2014. Additional time is needed to complete the scope of work outlined in the original agreement, as the time needed is greater than originally anticipated; and
WHEREAS, this ordinance will also authorize the extension and expenditure of any unspent balance on purchase order EL013745 ($244,055.69 as of October 29, 2013), as well as Auditor Certificate No. AC034273; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to modify a contract agreement with Lucity, Inc. for a work order management system to maintain on-going services and support; to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to modify a contract agreement with Lucity, Inc. for a work order management system. The modification will extend the term of the contract for an additional year, from December 1, 2013 to November 30, 2014. This ordinance will also authorize the extension and expenditure of any unspent balance on purchase order EL013745 ($244,055.69 as of October 29, 2013), as well as Auditor Certificate No. AC034273.
SECTION 2. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.