Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with Tape Central Inc. DBA Central Ohio Audio Video for A/V Equipment and Installation services for an amount not to exceed $61,926.70 and to waive the bidding requirements of City Code 329. The contract period is from January 1, 2025 through June 30, 2025.
The contract compliance number for Tape Central Inc. DBA Central Ohio Audio Video is WBE-005746
The Board of Health is requesting approval to waive the bidding requirements of City Code 329 and award this contract to Tape Central Inc. DBA Central Ohio Audio Video based on the unique services that they provide. Tape Central provided the installation of the equipment over 20 years ago and has provided ongoing maintenance of equipment every year since then. With the building being 150 years old, they understand what is needed while working in the old spaces to have the best outcomes and audio-visual equipment needed for the unique space.
Emergency action is being requested in order to meet grant data modernization deliverables by not delaying the start of this contract. Any delay could result in reimbursement for services not being allowed per the grantor.
FISCAL IMPACT: The contract is entirely funded by Public Health Infrastructure Grant program and does not require a city match ($61,926.70)
Title
To authorize the Board of Health to enter into a contract with Tape Central Inc. DBA Central Ohio Audio Video for A/V Equipment and Installation services; to waive the bidding requirements of City Code 329; to authorize an expenditure from the Health Departments Grants Fund to pay the costs thereof; and to declare an emergency. ($61,926.70).
Body
WHEREAS, The Board of Health has a need for A/V Equipment and Installation services and;
WHEREAS, Tape Central Inc. DBA Central Ohio Audio Video has the expertise required to carry out those services; and
WHEREAS, it is in the best interest of the Columbus Public Health Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to enter into a contract with Tape Central Inc. DBA Central Ohio Audio Video for A/V Equipment and Installation services in order to meet grant deliverables by not delaying the start of the contract of Jan 1, 2024, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Tape Central Inc. DBA Central Ohio Audio Video for A/V Equipment and Installation services in an amount not to exceed $61,926.70 for the period of January 1, 2025 through June 30, 2025.
SECTION 2. That to pay the costs of said contract, the expenditure of $61,926.70 is hereby authorized from the Health Departments Grants Fund, Fund No. 2251, Department 50, Division 5001, per the accounting codes attached to this ordinance.
SECTION 3. That the bidding requirements as outlined in Chapter 329 of the Columbus City Code are hereby waived based on the unique services provided by the vendor and that the contract is compliance with all other provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.