Explanation
Background:
Bids were received by the Recreation and Parks Department on November 27th, 2012 for the Blackburn & Indian Mound Parks, Spraygrounds 2012 Project, as follows:
Status Bid Amount
RW Setterlin MAJ $1,334,700
Gutknecht MAJ $1,467,000
McDaniels MBE $1,484,813
2K General MAJ $1,523,500
Thomas & Marker MAJ $1,648,900
Project work consists of the following base bid and alternates:
Base Bid Item #3- the construction of spraygrounds on concrete pads, construction of restroom & mechanical building, remodeling of existing bathhouse and other such work as may be necessary to complete the contract in accordance with the plans and specifications at Blackburn Park and Indian Mound Park.
Alternate #2 - the installation of one prefabricated shelter, table and concrete pad at Indian Mound Park.
Alternate #3 - the installation of 1,330 sf of concrete pavement between shade structure and existing trail at Indian Mound Park.
Principal Parties:
RW Setterlin Building Co.
Steve Setterlin (Contact)
560 Harmon Avenue
Columbus, OH 43223
614-459-7077 (Phone)
310836188 (Contract Compliance)
35+ (Columbus Employees)
Benefits to Public:
Project improvements will replace the pool at Blackburn Park and introduce a water/play element into the Indian Mound Park neighborhoods.
Community Input/Issues:
Designs were presented and approved by the respective area and neighborhood associations.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible in order to meet the schedule of opening both locations for the Summer Season.
Title
To authorize the City Auditor to transfer $1,357,700.00 within the voted Recreation and Parks Bond fund 702; to amend the 2012 Capital Improvements Budget Ord. 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with RW Setterlin Building Company for the Blackburn & Indian Mound Park Spraygrounds 2012 Project; to authorize the expenditure of $1,468,100.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($1,468,100.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 and Fund 746 to establish correct funding project detail location for the Spray ground Project and future projects; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 and Fund 746; and
WHEREAS, bids were received by the Recreation and Parks Department on November 27th, 2012 for the Blackburn & Indian Mound Park Spraygrounds 2012 Project, and the contract will be awarded to RW Setterlin Building Co. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin as quickly as possible in order to meet the schedule of opening both locations for the summer season; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with RW Setterlin Building Company for the Blackburn & Indian Mound Park Spraygrounds 2012 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,338,077.22 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100016 (Westgate) 723516 6620 $50,000.00
510035-100011 (Floor Improvements) 723511 6620 $40,000.00
510011-100008 (New Spraygrounds) 721108 6620 $875,000.00
510011-100000 (Swimming Facilities) 644658 6620 $350,077.22
510316-100022 (River's Edge to 5th) 731622 6620 $23,000.00
TO:
Project OCA Code Object Level 3 Amount
510011-100021(Blackburn Spray Ground) 721121 6620 $638,300.00
510011-100022(Indian Mound Spray Ground) 721122 6620 $676,777.22
510229-100003(Alum Creek Bikeway) 722903 6620 $23,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer $19,622.78 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100004 (Facility Renovations) 763504 6620 $19,622.78
TO:
Project OCA Code Object Level 3 Amount
510011-100011(Pool improvements) 761111 6620 $19,622.78
SECTION 4. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510035-100016/ Westgate/ $50,000 (Sit Supported)
Fund 702; Project 510035-100011/ Floor Improvements/ $40,000 (Sit Supported)
Fund 702; Project 510011-100008/ New Spraygrounds/ $875,000 (Sit Supported)
Fund 702; Project 510011-100000/ Swimming Facilities/ $628,134 (Sit Supported)
Fund 702; Project 510316-100022 / River's Edge to 5th/ $23,000 (Sit Supported)
Fund 702; Project 510011-100021/Blackburn Sprayground/ $0 (Sit Supported)
Fund 702; Project 510011-100022 / Indian Mound Sprayground/ $0 (Sit Supported)
Fund 702; Project 510229-100003/ Alum Creek Bikeway/ $1,849,401 (Sit Supported)
AMENDED TO:
Fund 702; Project 510035-100016/ Westgate/ $0 (Sit Supported)
Fund 702; Project 510035-100011/ Floor Improvements/ $0 (Sit Supported)
Fund 702; Project 510011-100008/ New Spraygrounds/ $0 (Sit Supported)
Fund 702; Project 510011-100000/ Swimming Facilities/ $278,057 (Sit Supported)
Fund 702; Project 510316-100022 / River's Edge to 5th/ $0 (Sit Supported)
Fund 702; Project 510011-100021/Blackburn Sprayground/ $638,300 (Sit Supported)
Fund 702; Project 510011-100022 / Indian Mound Sprayground/ $676,777 (Sit Supported)
Fund 702; Project 510229-100003/ Alum Creek Bikeway/ $1,872,401 (Sit Supported)
CURRENT:
Fund 746; Project 510035-100004/ Facility Renovations/ $19,622.78 (Cancellation)
Fund 746; Project 510011-100011/ Pool Improvements/ $0 (Carry Over)
AMENDED TO:
Fund 746; Project 510035-100004/ Facility Renovations/ $0 (SIT Supported)
Fund 746; Project 510011-100011/ Pool Improvements/ $19,622.78 (Carry over)
SECTION 5. That the expenditure of $1,448,477.22 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code OL 3 Amount
510011-100021(Blackburn Spray Ground) 721121 6620 $638,300.00
510011-100022(Indian Mound Spray Ground) 721122 6620 $676,777.22
510011-100000 (Swimming Facilities) 644658 6620 $133,400.00
SECTION 6. That the expenditure of $19,622.78 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 746, as follows:
Project OCA Code OL 3 Amount
510011-100011 (Pool Improvements) 761111 6620 $19,622.78
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.