Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Winnscpaes for snow removal services at the following complexes: I-71 Complex (757 Carolyn Ave and 750 Piedmont Road), the Health Department (240 Parsons Avenue), the Police Academy (1000 North Hague Avenue), the Strategic Response Bureau (1120 Morse Road), Short Street, and the Fire Training Academy (3639 and 3675 Parsons Avenue). Ordinance No. 1933-2008, passed December 17, 2008, authorized the original contract. Ordinance No. 1278-2009, passed October 29, 2009, authorized the first renewal option of the contract. Ordinance No. 0377-2010, passed, March 31, 2010, authorized the second renewal option of the contract. The term of this contract is January 1, 2012 through December 31, 2012. The contract was bid with four one-year renewal options.
Snow removal is performed at various facilities under the purview of Facilities Management. The contractor is responsible for the removal of snow and salting at 2" or more. Removal of snow and salting must be completed by 6:00a.m. at all locations. The contractor will remove snow and salt all black top and driveway parking areas.
Emergency action is requested to ensure snow removal services can be provided during the winter months, thereby providing safe parking lots for City employees and users of these facilities.
Winnscapes Contract Compliance No. 31-1313521, expiration date October 25, 2013.
Fiscal Impact: The cost of this contract is $46,376.00. The Facilities Management Division budgeted $43,376.00 in the 2011 General Fund budget for this contract. The slight cost overrun will be made up through savings in other contracts. The Division appropriated $38,376.00, in the 2010 General Fund budget.
Title
To authorize the Finance and Management Director to exercise the third renewal option on behalf of the Facilities Management Division with Winnscapes for snow removal services for various City facilities; to authorize the expenditure of $46,376.00 from the General Fund; and to declare an emergency. ($46,376.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to provide snow removal services at at the following complexes: I-71 Complex (757 Carolyn Ave and 750 Piedmont Road), the Health Department (240 Parsons Avenue), the Police Academy (1000 North Hague Avenue), the Strategic Response Bureau (1120 Morse Road), Short Street, and the Fire Training Academy (3639 and 3675 Parsons Avenue); and
WHEREAS, snow removal services will provide safe parking lots for City employees and users of these facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contact with Winnscapes for snow removal services, so that snow removal services can be provided during the winter months, thereby providing safe parking lots for City employees and users of these facilities., thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to exercise the third renewal option of its contract on behalf of the Facilities Management Division with Winnscapes for snow removal for various City facilities.
SECTION 2. That the expenditure of $46,376.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3377
Amount: $46,376.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.