Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Henry Schein, Inc. for the purchase of Sullivan Schein dental equipment in the amount of $260,000.00 to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street. The City is currently designing the new Center and is expected to complete construction in spring/summer 2009.
Due to continuing price increases in dental equipment, it was deemed prudent to purchase this equipment at such an early date. This procedure will allow the City to purchase all of the necessary dental equipment within the budget parameters. Sullivan Schein This equipment was selected on the recommendation of the Columbus Public Health Dentist. Sullivan Schein is the leading provider of quality dental equipment. This type of dental equipment has very specific electrical and plumbing requirements that must be incorporated into various construction documents. Therefore, a decision on the type of dental equipment had to be made before drawings could be completed for submission to the Building Services Division. The engineering design of the Center has been completed assuming the installation of this equipment. Using any other equipment would require re-engineering. In addition, Sullivan Shein is both the manufacturer and distributer of this equipment. They are the only local entitiy from which to purchase this equipment and therefore, it is requested that the provisions of competitive bidding be waived. Sullivan Schein is the preferred local vendor for this equipment because of their superior reliability in installation and technical support.
The contract will include all necessary dental equipment and storage. The City will purchase the equipment up-front and the contractor will store the equipment for the City in the interim between the purchase and the completion of the building. Prices were determined through negotiation based on market prices.
Emergency action is requested so that the City will ensure it receives this equipment at current market prices, avoiding future price increases.
Henry Schein, Inc. Contract Compliance #11-3136595, expiration: 08/02/2009.
Fiscal Impact: The Capital Improvements Budget includes $7,600,000.00 for the West Side Family Health Center project. The cost of this contract is $260,000.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Henry Schein, Inc. for the purchase of dental equipment to be installed at the West Side Family Health Center; to authorize the expenditure of $260,000.00 from the Health G.O. Bonds Fund; to waive the formal bidding provisions of the Columbus City Codes; and to declare an emergency. ($260,000.00)
Body
WHEREAS, the City is in the process of designing a new West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street, and
WHEREAS, the Office of Construction Management recommends that the City contract with Henry Schein, Inc. for the purchase of Sullivan-Schein dental equipment to be installed at the new West Side Family Health Center, and
WHEREAS, prices were negotiated with Henry Schein, Inc. in lieu of a bid because they are the only preferred local entitiy entity from which to purchase this equipment and it was necessary to select dental equipment before the engineering of the building could be completed, and
WHEREAS, the Columbus Public Health Dentist has recommended this equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Henry Schein, Inc. for dental equipment in order to ensure current market prices, avoiding future price increases, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Henry Schein, Inc. for the purchase of dental equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street.
SECTION 2. That the expenditure of $260,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500504
OCA Code: 706504
Object Level 1: 06
Object Level 3: 6640
Amount: $260,000.00
SECTION 3. That in accordance with Section 329.27 of the Columbus City Codes, City Council has determined that it is in the best interest of the City of Columbus that Section 329.05 relating to formal competitive bidding requirements be waived and hereby waives said section.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.