Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division in the amount of $369,948.10 for the Pearl Street Pavement Replacement project with Columbus Asphalt Paving Inc., and to pay construction inspection costs up to $60,552.00. This improvement details construction for Pearl Street which is bounded by First Avenue to the south and Second Avenue to the north. (See the attached map.) The work for which proposals were invited consists of brick replacement with concrete base, under drain, curb, curb ramps, sidewalk, and storm water replacement, and other associated work. This project was requested thru the Urban Infrastructure Recovery Fund. The Notice to Proceed is estimated on or about September 8, 2004. The project is to be completed 120 days after the Notice to Proceed is issued. This project was advertised on the City of Columbus Formal Bid Listing web page, Dodge Reports, and Builders' Exchange. Seven bidders/suppliers were solicited (5 majority, 2 minority) and 3 bids were received (3 majority, 0 minority) and tabulated on June 10, 2004, as follows:
G. Marchi and Son LLC. $368,824.15
Columbus Asphalt Paving Inc. $369,948.10
Newcomer Concrete Services, Inc. $603,568.88
The bid submittal of the apparent low bidder, G. Marchi and Son LLC., was non responsive as they did not fill out the bond completely. Evaluation of the quality contractor criteria confirmed the next bidder. Therefore, the Transportation Division recommends a contract award to Columbus Asphalt Paving, Inc. CC No. 31-0857095 (expiring August 16, 2004), as the lowest, best, most responsive, and most responsible bidder.
Emergency action is requested so that the improvement may be substantially completed in the 2004 construction season.
Fiscal Impact: The Transportation Division budgeted $900,000 in the 2004 Capital Improvements Budget for the Pearl Alley Street Pavement Replacement project. This ordinance authorizes and expenditure of $430,500.10 for this purpose. The remaining balance of funds will be used as a contingency for this project or be available for other capital improvement projects as necessary.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving Inc., for construction of the Pearl Street Pavement Replacement project; to authorize the expenditure of $430,500.10 from the Voted 1995, Voted 1999 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($430,500.10)
Body
WHEREAS, bids were received and tabulated on June 10, 2004, for the Pearl Street Pavement Replacement project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, the Transportation Division recommends a contract award to Columbus Asphalt Paving Incorporated as the lowest, best, most responsive and most responsible bidder, and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that the contract should be let immediately so that the work may proceed without delay allowing substantial completion in this construction season, thereby preserving the public health, peace, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the construction of the Pearl Street Pavement Replacement project for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved and to pay for the necessary inspection costs.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $430,500.10, or so much thereof as may be needed, is hereby authorized to be expended from 1995, 1999 Voted Streets and Highways Fund No. 704, for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object Level Three 6631 and project 440005.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.