Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. for construction services for the Skyline Drive Sewer Improvements project. The work for this project consists of all labor and materials for the construction of approximately 330 LF of 8-inch sanitary sewer and 4,670 LF of 10-inch sanitary sewer, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. All work shall be completed within 240 days from date of the Notice to Proceed.
2. PROCUREMENT: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on January 9th, 2013 from the following companies:
Name C.C. No. /Exp. Date City/State Status
Underground Utilities, Inc. 34-1248942 / 09/22/13 Monroeville, Ohio MAJ
Darby Creek Excavating, Inc. 31-1345111 / 02/16/14 Circleville, Ohio MAJ
Elite Excavating Co. of Ohio Inc. 20-1643186 /11/05/14 Ontario, Ohio MAJ
Nickolas Savko & Sons 31-0907362 / 04/26/14 Columbus, Ohio MAJ
Beheler Excavating Inc. 30-0160262 / 01/10/15 Fredericktown, Ohio MAJ
Conie Construction Co. 31-0800904 / 10/09/14 Columbus, Ohio MAJ
Columbus Asphalt Paving 31-0857095 / 01/05/14 Gahanna, Ohio MAJ
McDaniel's Construction Corp. Inc. 31-1145406 / 04/19/14 Columbus, Ohio MBE
Complete General Construction Co. 31-4366382 / 11/01/13 Columbus, Ohio MAJ
Nine companies submitted bids. These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the committee recommended that Underground Utilities, Inc. be awarded the construction contract for the Skyline Drive Sewer Improvements project.
The Engineer's Estimate was $1,517,236.00.
3. EMERGENCY DESIGNATION: An emergency designation is requested at this time to enable the project to commence at the earliest time. The project will assist in the mitigation of overflows within the area.
4. CONTRACT COMPIANCE NO: 34-1248942 | MAJ | Exp. 09/22/2013.
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
5. ENVIRONMENTAL IMPACT: This project will help mitigate the overflow from the Olentangy River watershed and also eliminate standing water in the front and back yards of residents living in the project area.
6. FISCAL IMPACT: This legislation authorizes the transfer within of $860,053.60 and a total expenditure of up to $893,053.60 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, and an amendment to the 2012 Capital Improvements Budget
Title
To authorize the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. for the Division of Sewerage and Drainage for the Skyline Drive Sewer Improvements project; to transfer $860,053.60 and expend up to $893,053.60 in funds from the Sanitary Sewer General Obligation Bond Fund; to amend the 2012 Capital Improvements Budget; and to declare an emergency. ($893,053.60)
Body
WHEREAS, in accordance with the provisions of Section 329.09 of the Columbus City Codes, nine bids were submitted and opened on January 9th, 2013 at the office of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage reviewed and ranked each bid utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, it was recommended that Underground Utilities, Inc. be awarded the construction contract for the Skyline Drive Sewer project; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Divisions of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into a construction contract with Underground Utilities, Inc. for the Skyline Drive Sewer Improvements project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract with Underground Utilities, Inc. 416 West Monroe Street, Monroeville, Ohio 44847, for the Skyline Drive Sewer Improvements project, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer of $860,053.60 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650715-100001 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | 664715 | -$472,678.35
650757-100000 | Clintonville Whetstone Park Wet Weather Relief Sewer | 664757 | -387,375.25
To:
Project No. | Project Name | OCA Code | Change
650688-100000 | Skyline Drive Sanitary Sewer Improvements Project | 664688 | +$860,053.60
SECTION 3. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650715-100000 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | $700,000 | $0 | (-$700,000)
650715-100001 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | $0 | $700,000 | (+$700,000)
650715-100001 | Bulen/Gault/Livingston Area Sanitary Relief Sewer | $700,000 | $227,321 | (-$472,679)
650757-100000 | Clintonville Whetstone Park Wet Weather Relief Sewer | $387,375 | $0 | (-$387,375)
650688-100000 | Skyline Drive Sanitary Sewer Improvements Project | $33,000 | $893,054 | (+$860,054)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $893,053.60 from the Sanitary Sewer General Obligation Bond Fund into the Skyline Drive Sanitary Sewer Improvements Project | Fund 664 | Div. 60-05 | Proj. 650688-100000 | 664688 | Object Level Three 6630.
SECTION 5. That the said firm, Underground Utilities, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8 That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9 That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.