Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with WorldLingo Translations, LLC (WorldLingo), for services that support international and multilingual public access to the city's web sites, via the internet. The contract provides for translation services that help facilitate effective internet services on a 24-hour; 7-day basis. It will continue the use of automated software that was implemented in December 2002 to translate Columbus web-site text into a variety of languages. This automated translation service enables the city to communicate effectively with a diverse local constituency and with potential business partners around the world. The city does not have the necessary resources and skill-sets available to provide the translation services. The coverage period associated with this purchase is April 11, 2008 through April 10, 2009.
FISCAL IMPACT:
The amount of $23,994.00 was expended in fiscal year 2005 for services provided by WorldLingo Translations, LLC. During fiscal year 2006, $27,292.30 was expended for services provided by WorldLingo Translations, LLC. The amount of $27,000.00 was expended in fiscal year 2007. The funding for this year's modification is $29,250.00 and is available within the Department of Technology, Information Services Fund, for the coverage period of April 11, 2008 through April 10, 2009.
EMERGENCY:
There is an immediate need to modify and extend a contract with WorldLingo Translations, LLC to maintain on-going support and to allow for uninterrupted daily operations.
CONTRACT COMPLIANCE NUMBER:
CC # 52-2386970 Vendor Name: WorldLingo Translations, LLC Expiration Date: 05/18/2009
Title
To authorize and direct the Director of the Department of Technology to modify and extend a contract with WorldLingo Translations, LLC for the purchase of internet web-site translation services for the Department of Technology, Information Services Division, to authorize the expenditure of $29,250.00 from the Information Services Fund; and to declare an emergency. ($29,250.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to modify and extend a contract with WorldLingo Translations LLC (WorldLingo), for services that support international and multilingual public access to the city's web sites, via the internet; and
WHEREAS, the city does not have the necessary resources and skill-sets available to provide said website translation services; and
WHEREAS, without the renewal of this contract the city will lose the ability to provide website translation services to its departments, constituents and international business concerns supported by the Department of Technology; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to modify and extend a contract with WorldLingo Translations, LLC to continue vital web translation services and avoid any potential service interruption, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract for internet web-site translation services from WorldLingo Translations LLC, beginning April 11, 2008 through April 10, 2009, in the amount of $29,250.00
SECTION 2: That the expenditure of $29,250.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470113|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $29,250.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.