Explanation
BACKGROUND: For the option to purchase Vehicle Washing Services for the Fleet Management Division, the largest user. The term of the proposed option contract would be two years with the option to renew for two additional years. Contract is through May 31, 2006., with the extension through May 31, 2008. The Purchasing Office opened formal bids on April 22, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001093. Thirty (MAJ:24, MBE:6, FBE:0) bids were solicited; five (MAJ:3, FBE:0, MBE:2) bids were received.
The Purchasing Office is recommending award of the contract to the low bidder:
Custom Detailing Inc., FBE, CC#1585664
Total Estimated Annual Expenditure: $20,000.00. This company is not on the Auditor of State Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into one contract for the option to purchase Vehicle Washing Services for Fleet Management Division with Custom Detailing Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 22, 2004 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a supply matrix for the Purchase of Vehicle Washing Services for the Fleet Management Division, this is being submitted for consideration; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Vehicle Washing Services for the Fleet Management Division in accordance with Solicitation No. SA001093 as follows:
Custom Detailing Inc., Items: All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.