Explanation
This ordinance authorizes the Finance and Management Director to renew a contract with Dove Building Services Inc. for janitorial services for the Fleet Management Division located at 4211 Groves Road. This contract was initially authorized by Ordinance 0676-2012, passed May 9, 2012 in the amount of $23,596.00. This modification is for the first of the three one-year renewal options. The term of this contract will be June 1, 2013 to May 31, 2014. The contractor will pay a responsible wage and provide a health insurance benefit as required by Columbus City Codes 329.04 and 329.06.
Emergency action is requested to allow the janitorial services to continue without interruption at the Fleet Maintenance Facility.
Fiscal Impact: The Fleet Management Division budgeted $35,000.00 for janitorial services in 2013. The cost of this renewal is $30,000.00. The initial cost of the contract in 2012 was $23,596.00.
Dove Building Services Inc., contract compliance number is 31-0918594; expiration 10/31/2013.
Title
To authorize the Finance and Management Director to renew a contract with Dove Building Services Inc. for janitorial services at the Fleet Maintenance building at 4211 Groves Road; to authorize the expenditure of $30,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, Ordinance 0676-2012 passed by City Council on May 9, 2012 authorized the Finance and Management Director to enter into contract with Dove Building Services for janitorial services for the Fleet Management Division located at 4211 Groves Road; and
WHEREAS, the contract with Dove Building Services Inc. contains an option to renew the existing agreement for three one-year periods; and
WHEREAS, an emergency exists in the usual, daily operations of the Fleet Management Division in that it is necessary to enter into contract for janitorial services for the fleet maintenance facility at 4211 Groves Road for the preservation of public peace, property, health, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to renew a contract for the Fleet Management Division with Dove Building Services Inc. for security services at the Fleet Maintenance building located at 4211 Groves Road form June 1, 2013 to May 31, 2014.
Section 2. That the expenditure of $30,000.00 or so much thereof that may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1:03
Object Level 3:3396
Amount: $30,000.00
Section 3. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby made a part thereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.