Explanation
1. BACKGROUND
The Department of Public Service employs personnel that are engaged in traffic sign and signal installation, permanent pavement marking application, engineering, roadway improvement and design and construction. Project costs incurred by the operating fund are salaries, overhead, overtime, materials and other direct costs. The division budgets the personnel and additional costs within and paid from the division's operating fund, the Street Construction, Maintenance and Repair Fund. These costs are capital eligible and doing so is consistent with earlier efforts by the division to reimburse its operating fund when the operating fund incurred expenses more appropriate to capital improvement funding.
This ordinance authorizes and directs the City Auditor to transfer funds to properly align appropriations with projected expenditures and allow the Department of Public Service to operate without interruption.
This ordinance authorizes the expenditure of $2,103,460 or so much thereof as may be necessary for this purpose.
2. FISCAL IMPACT
Funding for this expenditure is budgeted and available within the Streets and Highways G.O. Bond Fund, no. 704, the Build America Bonds Fund, no. 746 and the Street and Highway Improvements Funds, no. 766. The 2015 revenue estimate for the Street Construction, Maintenance and Repair Fund reflects and assumes this revenue. The funds transfers are necessary to move monies to the appropriate projects.
3. EMERGENCY DESIGNATION
The division requests emergency action designation to allow the reimbursement of these operating expenses at the earliest possible time to provide adequate operating resources for the Street Construction, Maintenance and Repair Fund.
Title
To authorize and direct the City Auditor to transfer cash and appropriation within the Streets & Highway Bond Fund, the Street and Highway Improvements Fund and the Build America Bonds Fund; To authorize the Director of Public Service to expend $2,103,460.00 or so much thereof as may be necessary to reimburse the Street Construction, Maintenance and Repair Fund; and to declare an emergency. ($2,103,460.00)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in traffic sign and signal installation, permanent pavement marking application, engineering, roadway improvement and design and construction activities and incurs various salary and material expenses within its operating fund associated with capital projects; and
WHEREAS, these costs can be capitalized; and
WHEREAS, the 2015 revenue estimate for the Street Construction, Maintenance and Repair Fund reflects and assumes this revenue; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize reimbursement to the Street Construction Maintenance and Repair Fund at the earliest possible time and make this fund whole, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Fund / Project / Project Name / OL1-3 / OCA / Amount
704 / 590136-100000 / East Broad St. TIF / 6600 / 591262 / -$765,150.00
704 / 530161-100018 / Roadway Imp - Richards Rd. / 6600 / 741618 / -$130,799.01
704 / 540008-100002 / Sign Upgrades - Art Walk / 6600 / 740802 / -$15,476.37
704 / 530103-100013 / Arterial St. Rehab - N. High / 6600 / 741313 / -$97,227.85
704 / 540008-100001 / Sign Upgrade / 6600 / 740801 / -$176,389.91
704 /540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6600 / 741223 / +$1,185,043.14
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Build America Bonds Fund, no. 746, as follows:
Fund / Project / Project Name / OL1-3 / OCA / Amount
746 / 440104-100002 / Misc. Economic Development / 6600 / 746104 / -$174,535.10
746 / 540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6600 / 741225 / +$174,535.10
SECTION 3. That the City Auditor be and is hereby authorized to appropriate the sum of $694,610.84 from the unappropriated balance of the Street and Highway Improvements Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fd. 766 / 06-6600 / 766999 / $694,610.84
SECTION 4. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvements Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100072 / Roadway - Misc. ROW /6600 / 766172 / -$49,610.84
766 / 766999-100000 / Unallocated Balance Fd. 766 / 6600/ 766999 / -$694,270.92
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6600 / 741227 / +$743,881.76
SECTION 5. That the Director of Public Service be and hereby is authorized to expend $2,103,460.00 or so much thereof as may be necessary from The Streets and Highway G.O. Bonds Fund, 704, Build America Bonds Fund, no. 746 and Street and Highway Improvement Fund, No. 766 to reimburse the Street Construction, Maintenance and Repair Fund, no. 265, for traffic sign and signal installation, permanent pavement marking, engineering, roadway improvement , design and construction expenses, salaries, overhead, overtime, materials and other direct cost expenses incurred in connection with the capital improvements program as follows.
Fund / Project / Project Name / OL1-3 / OCA / Amount
704 /540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6682 / 741223 / $1,185,043.14
746 / 540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6682 / 741225 / $174,535.10
766 / 540007-100300 / Traffic Sign/Signal Imp Project Cost Allocation / 6682 / 741227 / $743,881.76
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.