Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Traditional Hardwood Floors, LLC for the Gym Floor Refinishing 2026 Project. The contract amount is $50,400.00, with an alternate of $15,018.00 and a contingency of $8,582.00, for a total of $74,000.00 being authorized by this ordinance.
The Columbus Recreation and Parks Department established a gym floor refinishing program to standardize materials and create a maintenance schedule. The program occurs annually. It includes sanding, screening, as well as, paint re-touches for gym floors, stages, and dance floors at Columbus Recreation and Parks community centers and athletic complexes. This program maintains safe and quality playing surfaces in a cost-effective manner for the Department.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 3, 2026 and received by the Recreation and Parks Department on March 24, 2026. Bids were received from the following companies:
Traditional Hardwood Floors, LLC: $50,400.00
After reviewing the bids that were submitted, it was determined that Traditional Hardwood Floors, LLC was the lowest and most responsive bidder. Traditional Hardwood Floors, LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Traditional Hardwood Floors, LLC
3204 Deer Path Drive
Grove City, Ohio 43123
Gary Haislet, (614) 308-0888
Contract Compliance Number: 000694
Contract Compliance Expiration Date: February 13, 2027
Emergency Justification: Emergency action is requested to ensure the contractor can accommodate community center schedules and avoid impacts to scheduled paid programming that has limited flexibility.
Benefits to the Public: This project will provide residents with high quality flooring surfaces for enjoyment of center programming and athletics while ensuring ADA-compliance, a safe playing surface, and an aesthetically pleasing wood surface. Ensuring a consistent level of service for all center floors allows access to wellness and athletic programs at local centers.
Community Input/Issues: These floors are on a rotating schedule for screening and sanding treatments. Any outstanding issues, including floor damage or new sport court lines, were communicated by center staff and have been included.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by keeping sports-related facilities updated and improving maintenance standards.
Fiscal Impact: $74,000.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Traditional Hardwood Floors, LLC for the Gym Floor Refinishing 2026 Project; to authorize the expenditure of $74,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($74,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Traditional Hardwood Floors, LLC for the Gym Floor Refinishing 2026 Project; and
WHEREAS, it is necessary to authorize the expenditure of $74,000.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in order to ensure the contractor can accommodate community center schedules and avoid impacts to scheduled paid programming that has limited flexibility, all for the immediate preservation of the public health, peace, property, safety, and welfare, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Traditional Hardwood Floors, LLC for the Gym Floor Refinishing 2026 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $74,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.