Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Accurate Electric for installation of the whole house emergency generator at the Columbus Public Health Department, 240 Parsons Avenue.
Currently, Columbus Public Health Department has one generator but it only services medication storage refrigeration units on the first floor. Otherwise there is not sufficient back up power for Columbus Public Health to adequately function during emergencies. In case of loss of power this new whole house facility generator will provide full back up power in times of need to ensure the continuity of operations for the Columbus Public Health. Columbus Public Health is responsible to protect the health and safety of all residents within the city. Columbus Public Health is a key partner in response to both natural and man-made disasters/ emergencies and therefore has a need to be operational 24/7 so as to respond appropriately.
Formal bids were solicited and five companies submitted bids on December 7, 2012 (0 FBE, 0 MBE) as follows:
Accurate Electric $630,000.00
Dynalectric $638,866.00
Jess Howard Electric $653,451.00
Proline Electric, Inc. $691,100.00
Capital City Electric, LLC. $716,249.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Accurate Electric.
Emergency action is requested to allow this project to proceed in a timely manner so that the health facility receives an emergency generator as quickly as possible, thereby minimizing the negative impacts associated with the loss of power and the programming needs that Columbus Public Health may need to provide during significant weather or other event.
Accurate Electric Contract Compliance No. 31-1074579, expiration date December 7, 2014.
Fiscal Impact: The cost of this contract is $630,000.00. The current unencumbered cash balance in the Safety Voted Bond Fund, 240 Parsons Ave - Generator is $240,000.00. This legislation authorizes a transfer of $40,000.00 between projects within the Safety Voted Bond Fund. The current unencumbered cash balance in the Gov'l B.A.B.'s (Build America Bonds) Fund, 240 Parsons Ave - Generator is $132,000.00. This legislation authorizes a transfer of $218,000.00 between projects within the Gov'l B.A.B.'s (Build America Bonds) Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund and the Gov'l B.A.B.'s (Build America Bonds) Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Accurate Electric for installation of a whole house emergency generator at the Columbus Public Health Department, 240 Parsons Avenue; to authorize the expenditure of $630,000.00 from the Safety Voted Bond Fund and the Gov'l B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($630,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund and the Gov'l B.A.B.'s (Build America Bonds) Fund; and
WHEREAS, it is necessary to enter into a contract with Accurate Electric for installation of the whole house emergency generator for the Columbus Public Health Department, 240 Parsons Avenue; and
WHEREAS, there is not sufficient back up power for Columbus Public Health to function during emergencies; and
WHEREAS, the whole house generator will provide full backup power to the entire facility during power outages; and
WHEREAS, formal bids were solicited and five companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a contract with Accurate Electric for installation of the whole house emergency generator for the Columbus Public Health Department, 240 Parsons Avenue, so the health facility can receive an emergency generator as quickly as possible, thereby reducing the likelihood of long interruptions in electrical service; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Health: 240 Parsons Ave. - Various 570030-100015 (Voted 08 Debt SIT Supported)
$250,000|$210,000|($40,000)
Health: 240 Parsons Ave. - Generator 570030-100018 (Voted 08 Debt SIT Supported)
$240,000|$280,000|$40,000
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Health: 240 Parsons Ave. - North Dorm Repairs 570030-100016 (Unvoted Carryover)
$139,000|$0|($139,000)
Health: 240 Parsons Ave. - Parking Deck Rehab 570030-100017 (Unvoted Carryover)
$79,000|$0|($79,000)
Health: 240 Parsons Ave. - Generator 570030-100018 (Unvoted Carryover)
$132,000|$350,000|$218,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
FUND 701
Dept/Div: 45-27 | Fund: 701| Project Number 570030-100015 | Project Name - Health: 240 Parsons Ave. - Various | OCA Code: 713015 | OL3: 6620 | Amount $40,000.00
TO:
Dept/Div: 45-27 | Fund: 701 | Project Number 570030-100018 | Project Name - Health: 240 Parsons Ave. - Generator | OCA Code: 713018 | OL3: 6620 | Amount $40,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer funding within the Gov'l B.A.B.'s (Build America Bonds) Fund as follows:
FUND 746
FROM:
Dept/Div: 45-27 | Fund: 746 | Project Number 570030-100016 | Project Name - Health: 240 Parsons Ave. - North Dorm Repairs | OCA Code: 763016 | OL3: 6620 | Amount $139,000.00
Dept/Div: 45-27 | Fund: 746 | Project Number 570030-100017 | Project Name - Health: 240 Parsons Ave. - Parking Deck Rehab | OCA Code: 763017 | OL3: 6620 | Amount $79,000.00
TO:
Dept/Div: 45-27 | Fund: 746 | Project Number 570030-100018 | Project Name - Health: 240 Parsons Ave. - Generator | OCA Code: 763018 | OL3: 6620 | Amount $218,000.00
SECTION 4. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Accurate Electric for installation of the whole house emergency generator at the Columbus Public Health Department, 240 Parsons Avenue.
SECTION 5. That the expenditure of $630,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 701
Project: 570030-100018
OCA Code: 713018
Object Level 1:06
Object Level 3: 6620
Amount: $280,000.00
Division: 45-27
Fund: 746
Project: 570030-100018
OCA Code: 763018
Object Level 1:06
Object Level 3: 6620
Amount: $350,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.