Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with The Paul Peterson Company Safety Division to provide Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers. The Department of Public Utilities will use this contract to provide installation, maintenance and repair of commercial fencing, gate & gate controllers.
The Department of Public Utilities solicited competitive bids for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers in accordance with the relevant provisions of Section 329 (RFQ028373). Two hundred and sixty nine (269) vendors (1 MBE/VBE, 2 MBE/WBE, 4 WBE, 16 MBE, 15 EBE and 231 MAJ) were solicited. One (MAJ) bid was received and opened on March 9, 2022.
The bid from The Paul Peterson Company Safety Division was the only bidder and met all the specifications. The contract will be in effect from the date of execution to and including August 31, 2026, with the option to renew for one (1) additional year.
SUPPLIER: The Paul Peterson Company Safety Division, vendor #004409, CC#31-0868875 expires 8/31/22, Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $190,000.00 is budgeted and needed for this purchase.
$54,336.69 was spent in 2022
$26,932.59 was spent in 2021
Title
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with The Paul Peterson Company Safety Division for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers; and to authorize the expenditure of $170,000.00 from the Electricity Operating Fund and $20,000.00 from the Water Operating Fund. ($190,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers (RFQ023873); and
WHEREAS, one bid was received and opened by the Director of Public Utilities on March 9, 2022; and
WHEREAS, the Department of Public Utilities recommends an award be made for all items to the only responsive, responsible and best bidder, The Paul Peterson Company Safety Division; and
WHEREAS, this contract will be in effect from the date of execution to and including August 31, 2026, and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract may be renewed for one additional year; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an Indefinite Quantity Agreement Contract with The Paul Peterson Company Safety Division for the purchase of Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into an Indefinite Quantity Agreement Contract for the Installation, Maintenance and Repair of Commercial Fencing, Gate & Gate Controllers with The Paul Peterson Company Safety Division, per the terms and conditions of RFQ023873 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this contract will be in effect from the date of execution to and including August 31, 2026, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract may be renewed for one additional year.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of an amount not to exeed $190,000.00, or so much thereof as may be needed, $170,000.00 in Fund 6300 (Electricity Operating) and $20,000.00 in Fund 6000 (Water Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.