Explanation
This legislation authorizes the Director of the Department of Public Utilities to renew the existing contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at Division of Sewerage and Drainage (DOSD) facilities (FEM 0701.2).
The work under this contract involves roofing and any associated systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement. The contract also covers documentation of semi-annual inspections and warranty work, as needed or requested. It is expected that future facilities within the Department of Public Utilities (DPU) may be added by modification. Annual inspection and maintenance of all facility roofs protect against roof system failure.
This contract is expected to be modified and renewed annually. The initial contract period authorized by Ordinance No. 2242-2022 was from November 1, 2022, to October 31, 2023, with an option for four (4) additional renewal years based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council. Phinney Industrial Roofing Services & Maintenance, LLC was awarded the original contract through a competitive bid process.
This modification is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
SUPPLIER:
Phinney Industrial Roofing Services & Maintenance, LLC | Federal EIN 26 1519796 | D365 Vendor #034464 | Expires 6/24/2024 | Phinney Industrial Roofing does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
Total: $295,000.00
Labor: $ 210,000.00
Materials: $ 85,000.00
Total: $ 295,000.00
$87,289.34 has been spent in 2023
$274,182.34 was spent in 2022
$107,360.35 was spent in 2021
Title
To authorize the Director of the Department of Public Utilities to renew the contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at Division of Sewerage and Drainage facilities, and to authorize the expenditure of $295,000.00 from the Sewer Operating Sanitary Fund. ($295,000.00)
Body
WHEREAS, there continues to be a need for roofing maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage facilities;
WHEREAS, the Department publicly opened two (2) bids on June 22, 2022, and Phinney Industrial Roofing Services & Maintenance, LLC was deemed the lowest, best, most responsive and responsible bidder;
WHEREAS, the contract is structured with an initial period of one (1) year from the date of execution, with the option for four (4) additional renewal years based on mutual agreement and approval;
WHEREAS, this modification is being submitted in accordance with the relevant provisions of Chapter 329 of City Code;
WHEREAS, the expenditure of $295,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $210,000.00 from object class 03, Services, and $85,000.00 from object class 2, Materials & Supplies, per the accounting codes in the attachment to this ordinance;
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify the contract with Phinney Industrial Roofing Services & Maintenance, LLC for roofing maintenance services at various Division of Sewerage and Drainage facilities; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is hereby authorized to modify the contract with Phinney Industrial Roofing Services & Maintenance, LLC, 700 Hadley Dr., Columbus, OH 43228, for roofing maintenance services at Division of Sewerage and Drainage facilities.
SECTION 2. That this contract modification is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $295,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $210,000.00 from object class 03, Services, and $85,000.00 from object class 2, Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.