Explanation
Background: This legislation amends Ordinance 0309-2011 which passed City Council on 04/04/2011. Ordinance 0309-2011 established sole source vendors for various automotive equipment, parts, supplies, and services for the Fleet Management Division. Funding for sole source vendors was established on AC032173 for both automotive parts and services. This ordinance will add one addtional sole source vendor, Baker Vehicle Systems, to those which were established with Ordinance 0309-2011. Baker Vehicle Systems is the only authorized dealer for Jacobsen parts in the State of Ohio.
The sole source vendors listed herein are 1) local makers and distributors of vehicle equipment and parts, 2) the local authorized dealers for manufacturer's parts, or 3) the only authorized facility to perform manufacturer or warranty repairs within a geographic area (City of Columbus, Franklin County).
Attempts have been made to formally bid many of these parts and services. However, these vendors generally do not bid, recognizing that they are the only authorized dealer in the immediate geographic area to perform services or supply parts.
This ordinance also authorizes the Finance & Management Director to issue a purchase order for the Fleet Management Division for floor cleaner/degreaser with Classic Solutions and to waive competitive bidding requirements of the Columbus City Codes. Classic Solutions will continue to provide service for the 220 gallon containers and water hook-ups at Groves Road and all of the Fleet satellite locations. The bulk delivery system provides floor cleaner/degreaser so oils and grease can be removed from the floor workspace. Pricing from Classic Solutions will continue at the current rate.
Fiscal Impact: The Fleet Management Division will use the current funding source for the sole source vendor which was established with Ordinance 0309-2011 . The purchase order for $20,000.00 for Classic Solutions will be from the Fleet Management fund, 513.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet, including Safety and Refuse vehicles and also for maintaining a safe workplace .
Title
To amend Ordinance 0309-2011 so as to add Baker Vehicle Systems as an additional named vendor to the list of sole source vendors for various automotive equipment parts, supplies and services in accordance with the sole source provisions of the Columbus City Codes, 1959; to establish a purchase order with Classic Solutions for cleaner/degreaser in the amount of $20,000.00 from the Fleet Management Fund; to waive competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($20,000.00)
Body
WHEREAS, Ordinance 0309-2011 passed City Council on April 4, 2011 established sole source vendors for the Fleet Management Division; and
WHEREAS, there is an additional sole source vendor, Baker Vehicle Systems for Jacobsen parts which will be added to the current sole source vendors established by Ordinance 0309-2011; and
WHEREAS, The Fleet Managemet Division has a need to purchase floor cleaner/degreaser to remove oils and greases from floor workspace with Classic Solutions which already has their equipment installed at all Fleet facilities; and
WHEREAS, at times providers of various automotive equipment parts, supplies, and services do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area known as Columbus of Columbus, Franklin County; and
WHEREAS, the Fleet Management Division has a need to procure automotive equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair a variety of city vehicles on short notice, especially emergency service and refuse collection vehicles; and
WHEREAS, it is in the best interest of the City of Columbus to waive competitive bidding requirements for the purchase of floor degreaser with Classic Solutions; and
WHEREAS, an emergency exist in the usual daily operations of the Fleet Management Division, Finance and Management Department, and in that it is immediately necessary to arrange for the purchase of various sole source automotive equipment parts, supplies and services to maintain the City's fleet without interruption, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That ordinance 0309-2011, passed April 4, 2011 is hereby amended to add Baker Vehicle Systems, contract compliance number 34-0690924 - expiration 07/08/2012, as an additional named vendor to the list of sole source vendors for various automotive equipment parts and services.
Section 2. That the Finance and Management Director be and hereby is authorized and directed to establish blanket purchase orders for sole source automotive equipment parts, supplies, and services according to Section 329.07(e), Sole Source Procurement, provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by Ordinance 0309-2011.
Section 3. That the funding for this additional sole source vendor will come from an Auditor Certificate AC032173 which was established with Ordinance 0309-2011 for both vehicle parts and services.
Section 4. That the Finance and Management Director is hereby authorized to issue a purchase order for the Fleet Management Division to Classic Solutions for floor cleaner/degreaser in the amount of $20,000.00.
Section 5. That the expenditure of $20,000.00 or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Dept 45-05, OCA code 451347, Object Level 01:03, Object level 03: 3374.
Section 6. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as the pertain to the action authorized in Section 4 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.