Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. (ESRI) for additional software licenses, associated with GIS (Geographical Information System); a total of six licenses for the Department of Public Safety Crime Analysis section, two licenses for the Department of Public Utilities, one license for the Columbus Public Service Department; two for the Department of Technology. Currently, the Department of Technology has sixty-one (61) licenses to share across the City. The numbers of licenses have not increased in the last ten (10) years, yet there has been an increase in the number of users, and additional access requests are expected to continue to grow. For example, there are forty-five users that require access to the ArcInfo license, which is associated with responsibilities that directly impact the efficiency with which the City does business such as but not limited to: inspection and maintenance of utility and transportation infrastructure; issuing of building permits and related Development activities; there are well over 100 users of the ArcView license across the City, that impact police needs to use ArcGIS license that are utilized for crime analysis, which enables them to use analysis in crime investigation; the ArcPublisher license can be used to publish maps that can be used by ArcReader software which is free, yet it does not have the capability of the ArcView license and or the ArcInfo license, but is valuable for digital mapping access.
This purchase will be made from, State Term Schedule; established by the State of Ohio, contract type STS, contract number 533197-3, which expires 6/30/2009. In addition, it has been determined that ESRI has the expertise to support the Department of Technology's needs; as they already provide maintenance support for existing licenses and related services. Also, ESRI provided a quote based on the State contract, in the amount of $56,182.64; of which it is desired that this purchase is made prior to the end of December 2008.
FISCAL IMPACT:
Earlier this year, the Department of Technology expended, with ESRI, the amount of $5,000.00 toward an upgrade for the ArcGIS. Another $73,194.92 was expended; this year with ESRI, for maintenance support. The cost of $56,182.64, associated with this ordinance, for the purchase of additional licenses from ESRI, is available in the 2008 Information Services fund's budget.
EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure to allow funding to be available to cover the necessary purchase prior to December 2008 and to continue with services that are necessary to support daily operation activities.
CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010
Title
To authorize the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. for software licenses; to authorize the expenditure of $56,182.64 from the Department of Technology Information Services Fund; and to declare an emergency. ($56,182.64)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. (ESRI) for additional software licenses; a total of six licenses for the Department of Public Safety Crime Analysis section, two licenses for the Department of Public Utilities, one license for the Columbus Public Service Department; two for the Department of Technology, and
WHEREAS, the Department of Technology has sixty-one (61) licenses to share across the City. These numbers of licenses have not increased in the last ten (10) years, there has been an increase in the number of users, and additional access requests are expected to continue to grow, and
WHEREAS, this purchase will be made from, State Term Schedule; established by the State of Ohio, contract type STS, contract number 533197-3, which expires 6/30/2009, and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, the Department of Technology, as there is an immediate need to purchase additional software licenses, associated with GIS, from Environmental Systems Research Institute, Inc. (ESRI), to ensure adequate availability for users throughout the City, for the preservation of the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: This legislation authorizes the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. (ESRI) for additional software licenses.
SECTION 2: That the expenditure of $56,182.64 or so much thereof as may be necessary is hereby authorized to be expended from:
Public Safety
Div: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level One:03|Obj. Level Three: 3358|Amount: $13,239.17
Public Service
Div: 47-01|Fund: 514 |Subfund: 265|OCA Code: 514265|Obj. Level One:03|Obj. Level Three: 3358|Amount: $2,040.00
Public Utilities
Div: 47-01|Fund:514|Subfund:600|OCA Code:514600|Obj. Level One:03|Obj. Level Three: 3358|Amount: $18,272.08
Technology
Div: 47-02|Fund: 514|Subfund: 001|OCA Code: 286021|Obj. Level One:03|Obj. Level Three: 3358|Amount: $22,631.39
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.