Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a service contract with LimeCorp, Ltd. for the Hap Cremean Water Plant (HCWP) Sludge Removal - Lagoon 1 (2020) Project; in an amount up to $2,436,000.00; for Division of Water Capital Improvements Project No. 690559-100002, Contract No. 2318.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
This project consists of removing sludge and grit from Lagoon No. 1, Cell A and hauling to beneficial reuse sites, and other such work as may be necessary to complete the contract, in accordance with the technical specifications as set forth in the Invitation For Bid (IFB).
The Community Planning Area is “99-N/A” since the HCWP services several central Ohio communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The sludge lagoons at HCWP are used to temporarily store a portion of the sludge produced under normal operations and are also used for storage during maintenance activities or emergency situations where sludge pumping is interrupted. The sludge in the lagoons must be periodically removed to restore storage capacity. This project will remove sludge from Lagoon 1. The sludge from the lagoon will be taken to beneficial reuse outlets providing another use for what would have otherwise been disposed of in the McKinley Avenue Quarry. Doing this will also preserve the life of McKinley Avenue Quarry.
3. SERVICE CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on June 10, 2020 from:
1. LimeCorp, Ltd. $2,436,000.00
2. Zarley, Inc. $3,370,032.00*
*Zarley, Inc.’s bid was deemed Non-Responsive for not submitting the required Bid Bond.
LimeCorp’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,436,000.00. Their Contract Compliance Number is 82-3219904 (expires 3/13/21, Majority) and their DAX Vendor Account No. is 25587. Additional information regarding both bidders, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against LimeCorp, Ltd.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Voted Bonds Fund - Fund No. 6006, however, an amendment to the 2019 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a service contract with LimeCorp, Ltd. for the Hap Cremean Water Plant Sludge Removal - Lagoon 1 (2020) Project; to authorize an expenditure up to $2,438,000.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to authorize an amendment to the 2019 Capital Improvements Budget. ($2,438,000.00)
Body
WHEREAS, two bids for the Hap Cremean Water Plant Sludge Removal - Lagoon 1 (2020) Project were received and publicly opened in the offices of the Director of Public Utilities on June 10, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from LimeCorp, Ltd. in the amount of $2,436,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a service contract for the Hap Cremean Water Plant Sludge Removal - Lagoon 1 (2020) Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber funds for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a service contract for the Hap Cremean Water Plant Sludge Removal - Lagoon 1 (2020) Project, with LimeCorp. Ltd., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a service contract for the Hap Cremean Water Plant Sludge Removal - Lagoon 1 (2020) Project with LimeCorp, Ltd. (FID #82-3219904), 3095 Homeward Way, Fairfield, OH; in an amount up to $2,436,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690559-100000 (NEW) | HCWP Sludge Removal - Lagoon 1 & 2 | $3,613,255 | $ 1,175,255 | -$2,438,000
P690559-100002 (NEW) | HCWP Sludge Rmvl. - Lag. 1 (2020) | $0 | $2,438,000 | +$2,438,000
SECTION 4. That the expenditure of $2,438,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.